Executive Assistant, School of Architecture Dean's Office

Executive Assistant, School of Architecture Dean's Office

The School of Architecture at the University of Virginia invites applications for Executive Assistant to support Dean's office operations. The selected candidate will consistently display professionalism, organization, and collaboration, creating a positive first impression as an individual and as a representative of the University. This position provides high level support in the Dean's office.

Responsibilities include managing the daily operations and administrative functions of the Dean's Office, ensuring efficiency of Dean's Office operations, managing schedule and travel and reimbursements for the Dean, providing procurement and related administrative support to the Finance Unit, supporting administrative aspects of School processes, coordinating across multiple units, managing schedules of School-wide meetings, leading logistics for major events in the Dean's Office and School, and proficiency in use Microsoft Office applications and Virtual platforms or storage.

This position requires a collaborative and adaptable professional with strong written and verbal communication skills who can effectively support leadership while working both independently and as part of a team. The successful candidate will exercise discretion and sound judgment when handling confidential and personnel matters and thrive in a dynamic, fast-paced environment while maintaining professionalism, flexibility, and a high level of service.

Minimum Qualifications include

Education:

Bachelor's Degree or combination of education and related experience in lieu of a degree required.

Experience:

3+ years of relevant experience required.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. Hiring Range: $60,000 - $65,000, commensurate with education and experience. This is an exempt-level, benefited position. This position is based in Charlottesville, VA, and primarily performed on-site. It is eligible for a hybrid schedule based on performance, operational needs and in accordance with UVA's remote work guidelines.

Background checks will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future. To apply, please search for requisition number R0085245. Complete an application with a resume and cover letter - should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Reference checks will be completed by UVA's third-party partner, Skill Survey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, fak3ph. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.