Admin Assistant 3

Admin Assistant 3

Working Title:

Admin Assistant 3

Position Grade: 08

Position Summary:

This position serves as an Administrative Assistant 3 within Business Operations at UNM–Los Alamos and provides a broad range of advanced administrative, fiscal, and operational support. The role performs and/or oversees a variety of administrative and planning activities requiring specialized knowledge and independent judgment, including budget administration support, records and database management, inventory coordination, and information-gathering projects, while also coordinating and facilitating meetings, program functions, and special events and potentially assisting in training lower-graded staff or student employees.

The Administrative Assistant 3 will directly support the Business Operations Director and the Human Resources Administrator 2, ensuring efficient workflow and alignment of departmental priorities, while also serving as a key point of contact for students by assisting with cashiering functions and responding to questions related to payments and account processes. This position requires strong organizational, communication, and customer service skills, along with the ability to manage multiple priorities while maintaining accuracy, strict confidentiality, and compliance with institutional policies, and is critical to supporting the operational effectiveness of Business Operations and enhancing the overall student and employee experience.

See the Position Description for additional information.

Conditions of Employment:
If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications:

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with the ability to quickly learn and effectively utilize UNM budget, financial, and reporting systems. Experience managing multiple priorities, maintaining organized records or databases, and supporting administrative processes in a fast-paced environment. Strong customer service and communication skills, with the ability to interact professionally with students, faculty, staff, and external stakeholders while maintaining confidentiality.

Campus:
Los Alamos

Department:
Los Alamos Branch

Employment Type:

Staff

Staff Type:
Regular
- Full-Time

Term End Date

Status:
Non-Exempt

Pay:
Hourly: $20.56 - $26.11

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check

Required:

Yes

For Best Consideration Date: 8/17/2026

Eligible for Hiring Incentive:
No

Eligible for Remote Work:
Yes

Eligible for Remote Work Statement:
This position is Monday
- Thursday in office with Fridays remote

Application Instructions:
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. To be considered please provide the following:
1. Cover Letter
2. Current Resume
3. Three professional references