Event Planning Intern

Event Planning Intern

The event planning intern gains practical experience and exposure to administrative tasks and responsibilities by assisting with event and meeting planning, setup and cleanup, and day-to-day administrative duties such as answering phone calls, organizing files, scheduling meetings and preparing documents.

This position is intended for a student who is currently pursuing a degree in hospitality, event management or a related field and will assist with the planning and execution of year-end business meetings, a ribbon-cutting ceremony, the holiday employee appreciation party and other year-end celebrations.

Our ideal intern demonstrates multitasking, prioritization, time-management and organizational skills. A desire to provide excellent customer service, willingness to assist where needed, and strong communication skills are crucial for success in this internship.

This is a part-time internship that may work up to 29 hours per week for approximately four months. The individual hired in this internship is required to work December 5 (all day and into evening hours).

Work is performed primarily in an office environment, with occasional attendance at meetings, employee activities, and project-related functions. Occasional evening or after-hours event support may be required. This is not a hybrid or remote position.

Essential duties and responsibilities include:

• Assist with planning and execution of employee, business and community events
• Support coordination of event logistics, timelines, schedules and planning documents
• Assist with venue preparation, event setup, event support and post-event activities
• Coordinate event materials, supplies, catering, transportation and vendor-related logistics, as appropriate
• Maintain event records, planning files, inventories and related documentation
• Assist with communications and coordination among internal stakeholders, vendors and event participants
• Support scheduling, meeting preparation and administrative activities related to event planning initiatives
• Assist with travel-related documentation and coordination, as needed
• Support event evaluation activities and compile information for post-event reviews
• Assist with special projects related to workplace experience, hospitality and event planning
• Perform other duties as assigned

Required knowledge, skills, and abilities include:

• Strong organizational and time-management skills
• Ability to manage multiple projects and competing priorities
• Strong written and verbal communication skills
• Excellent attention to detail and follow-through
• Ability to work efficiently in Microsoft Office 365, including Outlook, Excel, Word and Teams
• Ability to work independently and collaboratively within a team environment
• Strong customer service and interpersonal skills
• Ability to maintain confidentiality and exercise sound judgment
• Ability to adapt to changing priorities and work effectively in a fast-paced environment

Preferred knowledge, skills, and abilities include:

• Coursework or experience in hospitality, event management, business administration or a related field
• Experience supporting events, meetings, customer service activities or hospitality operations
• Familiarity with event registration platforms, scheduling software or project management tools
• Interest in event planning, hospitality management, employee engagement and organizational operations
• Experience working with vendors, event logistics or volunteer coordination

Learning opportunities include:

• Event planning strategy and execution
• Meeting and event logistics coordination
• Hospitality and guest experience management
• Vendor and stakeholder coordination
• Project planning and timeline management
• Budget tracking and resource management
• Workplace events and employee engagement programs
• Business event operations and event evaluation

Internship qualifications include:

• Currently pursuing a degree in hospitality, event management or related field; recent graduates may also be considered
• Completion of at least two event planning or hospitality related courses
• One year of general work experience (professional office environment preferred)
• Current driver's license and ability to remain insurable under a corporate vehicle liability policy

Pay:

This is a temporary, part-time, non-exempt internship working up to 29 hours per week and is not benefits eligible. Wages are paid bi-weekly.

• Pay range: $20 to $25 per hour