Grant Administrator 2, College of Medicine, Department of Accounting & Finance

Job Description

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Job Title:

Grant Administrator 2, College of Medicine, Department of Accounting & Finance

Posting

Start Date:

8/4/26

Work Arrangement:
Remote

Current UC employees must apply internally via Success Factors

Next Lives at the University of Cincinnati

Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called "the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference.

The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more .

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC's success.

Job Overview

As one of the oldest medical schools in the country, the UC College of Medicine has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improve the health and clinical care of patients.

The Office of Accounting and Finance, College of Medicine is recruiting a Grant Administrator 2.

Using established procedures with detailed instructions, engage in the day-to-day administration of specialized activities related to post-award grant administration and reports to management, provide recommendations and advice to management or other groups on process related topics and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies.

Major duties will include administrative, fiscal, grant, and general duties

This position will offer flexibility for a remote schedule for applicants with residence within OH/IN/KY once training is complete. Remote work arrangements are subject to change in accordance with university policies.

Essential Functions

* Responsible for new grant award setup, including participation in the award hand-off meeting with pre-award, reviewing the Notice of Award (NOA) and adjusting budget as needed for financial and regulatory compliance, creating new award setup cases in Salesforce, and determining if advance spending accounts are needed in consultation with Principal Investigators (PI), department business administrators, general accountants, and Sponsored Research Services (SRS).

* Submit subcontract requests to SRS, including budget adjustments and carryover requests. Consult with general accountants regarding post-award financial and regulatory compliance, meeting with PIs, accountants, department business administrators, and pre-award grant administrators for expense reporting and projects, and processing reports and transactions, including subcontract activity for the full lifecycle of the award.

* Process Research Performance Progress Reports (RPPRs), including creating RPPR cases in Salesforce, obtaining required administrative and financial documentation from the PI, department business administrators, general accountants, and sub awardees to prepare the progress report, calculating calendar months for personnel effort, and submitting the RPPR to SRS for review and submission to the award sponsor.

* Advise PI's, department business administrators, general accountants, and SRS in award management matters such as changes in PI and/or key personnel, changes in award scope, changes to sub awardees, requests for no-cost extension, and expenditure carry forward request calculations.

* Collaborate with PI's, department business administrators, general accountants, and SRS to complete award close-out procedures, including preparation of final expense and financial reports.

* Work directly and collaboratively with the various offices of the university to fulfill all expenditure/ compliance requirements and resolve complex issues that arise through the duration of a sponsored award.

* Assist with dissemination of expertise to train entry-level staff in the department unit to adhere to standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.

* Assist faculty, research staff, and/or students with the processing of financial transactions for federal, state, and private grants, contracts, and any other external funding sources.

* Breadth of duties may…