Recruitment Coordinator and Records Specialist (Administrative Specialist 1, Confidential

Job Title

The New Jersey Judiciary Office of Management and Administrative Services, Human Resources Division is seeking a motivated, detail-oriented professional to join the Placement Support and Projects Unit.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The Judiciary offers a strong opportunity for growth. The New Jersey Judiciary Office of Management and Administrative Services, Human Resources Division is seeking a motivated, detail-oriented professional to join the Placement Support and Projects Unit, where recruitment support and records management come together to keep our hiring process running smoothly. In this role, you may support recruiters throughout the hiring process by coordinating interviews and skills testing, guiding new hires through onboarding, and handling confidential pre-employment materials with care.

Alternatively, your focus may lean toward maintaining the unit's digitized records, supporting cross-training across the team, and contributing to projects that improve how the Judiciary recruits and hires talent. You will work closely with a collaborative team that values accuracy, initiative, and continuous improvement. The ideal candidate is comfortable managing multiple priorities in a fast-paced environment and enjoys working with others to achieve shared goals.

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

• Support recruiters throughout the hiring process by scheduling interviews, coordinating skills testing, and preparing interview materials
• Prepare and digitize Human Resources records, ensuring accuracy and proper organization across paper and electronic files
• Guide new hires through onboarding, including preparing accounts, checklists, and required correspondence
• Contribute to unit projects focused on process improvement, standardization, and system implementation
• Collect, screen, and maintain confidential candidate and employee records, including background check materials and pre-employment documentation
• Deliver training and cross-training to other support staff on recruitment systems and procedures
• Provide front office coverage and support, including greeting visitors and candidates and assisting with day-to-day recruitment operations

Regular and predictable physical presence at the worksite is an essential function of this position.

Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments. Ability to use a keyboard, no minimum speed.

Physical Ability:
For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds,…