Legal Administrative Coordinator - Corporate Business Transactions​/Finance​/Litigation

Legal Administrative Coordinator (LAC)

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Corporate Business Transactions, Finance, and Litigation Practice Groups. Reporting to the Administrative Support Manager, this position is responsible for providing a broad range of administrative, secretarial, and document processing support to the assigned Practice Groups under general guidance in an environment where superior client service is emphasized and consistently delivered.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Downtown Los Angeles, CA office with a hybrid 3 days in-office/remote working schedule. Flexibility with overtime is required.

• Regularly utilizes Task Delegation and Workflow Management software (Big Hand) to receive, enter and update assignments; timely communicates with supervisor(s) through Big Hand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
• Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and Inter Action entries.
• Performs redlining, prepare individual signature packets of closing documents, compile Exhibits and Schedules to documents, compile executed signatures of final documents.
• Assists with time entry.
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Provides legal research, case support and project assistance.
• Other administrative duties as assigned.

• Bachelor's degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.
• Previous law firm experience required.
• Experience with supporting a Litigation practice, including State and Federal Court rules and filing procedures preferred.
• Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment.
• Exhibits strategic thinking and initiative in handling assignments and projects.
• Works productively and effectively with all personnel as part of a client service team.
• Demonstrates excellent client communication skills.