Administrative Assistant 1 (Local Government) - Delaware County Children and Youth

Administrative Assistant 1

Are you looking for a rewarding career in Human Services dedicated to improving the lives of others? Delaware County Department of Human Services, Office of Children and Youth Services has an immediate openings for an Administrative Assistant
1. This staff position in our Drexel Hill Office performs a variety of secretarial, administrative, and clerical work to help ensure the efficiency, effectiveness, and collaboration our agency needs to provide for the immediate safety and protection of children and their families.

Delaware County offers a supportive work environment, an excellent benefit package, and opportunities for career advancement. We are currently seeking motivated and compassionate individuals to join our team. If you are interested in this career opportunity, please apply today.

This position provides secretarial support for agency administrators, assists with office management, and serves as a back-up supervisor for the clerical unit. Success in this role relies on good judgment; confidentiality; problem solving, organization, interpersonal, clerical, supervisory, and computer skills; effective prioritization; and dependability in time and performance. As an Administrative Assistant 1, you will perform the following duties:

• Executive Assistance: Maintain the Agency Administrator's calendar, prepare materials and arrangements for meetings and conferences, and assist with official correspondence
• Communications Management: Establish and maintain cooperative working relationships with other departments and committees; answer, screen, and appropriately respond to or rout phone calls; sort and distribute incoming mail
• Administrative Processes: Process check requests, purchase requisitions, and invoices; track travel requests; and coordinate data collection and annual renewals for compliance, planning, and other requirements
• Workflow Training: Help new employees learn agency and office policies, procedures, and organization, as well as how to use both standard and specialized office equipment
• Clerical Support: Assist with clerical procedures by proofreading, typing, and filing documents and other case materials including case records, forms, correspondence, and court summaries

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. No telework for the first six months of employment. After an employee has completed six months of employment and have regular status, there may be opportunities for hybrid work, per the program offices' hybrid schedule. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.
  
  If you are unable to telework, you will have the option to report to the headquarters office in Drexel Hill. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.
• This position falls under the provisions of the Child Protective Services Law. Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own…