Administrative Officer 1

THE POSITION

The Administrative Officer 1 position with the Department of Education gives you an important role in keeping daily operations running smoothly. You will support printing services, vehicle coordination and mailroom processes in addition to supervising two staff members. This job helps you strengthen organizational and communication skills while contributing to a mission that supports education across the Commonwealth. Your work will make a meaningful difference.

Make your career goals a reality with us.

This role supports several operational areas, including duplication and printing services, mailroom operations, and vehicle administration, to ensure smooth daily workflows. The work helps the Division maintain accurate records, support staff needs, and uphold strong service standards. As an Administrative Officer 1, you will perform the following duties:

• Print Services:
  Administer printing operations, review project needs, and coordinate with program staff and vendors
• Mailroom Support:
  Assist with sorting mail, tracking packages, and backing up daily mailroom activities
• Fleet Management:
  Oversee leased vehicles, schedule maintenance, and participate in automotive meetings
• Parking Coordination:
  Help assign temporary parking passes and update staff parking information
• Record Transfers:
  Assist with preparing and staging records for State Records Center transfers
• Procedure Maintenance:
  Ensure division procedures are kept current and available to staff

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
• Telework:
  You may have the opportunity to work from home (telework) part-time, up to four days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.
  
  Additional details may be provided during the interview.
• Salary:
  In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

• This particular position also requires possession of a valid driver's license.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.