School Secretary (Data​/Attendance

School Secretary

Under limited supervision, assists with school attendance initiatives and maintains student management database including the proper reporting of attendance data to meet school, district, state and federal requirements.

Essential Job Functions:

• Maintains student attendance on the student management database.
• Performs all necessary activities related to data extraction and reporting for District, state and federal accountability and funding requirements, including but not limited to data entry, review, verification and extraction of student attendance records.
• Maintains accurate attendance records regarding student suspensions, tardies, school make-up programs, homebound or home-based programs, and student or parent sign-in/sign-outs, etc.
• Maintains accurate drop-out information and assists with reporting requirements.
• Accurately inputs daily attendance of students and contacts parents regarding student absences as necessary.
• Assists with attendance data requirements for District and state testing programs.
• Provides clerical assistance for matters related to truancy identification and intervention.
• Participates in District-wide meetings, training activities and the distribution of appropriate information.
• Serves as a liaison between District and school level program administrators to ensure accurate, thorough, and effective use of data.
• Provides secretarial support by performing such duties as answering, screening and directing telephone calls; screening incoming mail; typing; developing and maintaining a central filing system; directing visitors; scheduling meetings; taking minutes, etc.
• Provides back-up to school clerical staff.
• Answers complaints and inquiries, or refers them to appropriate persons and/or departments; interprets school District policies, rules and regulations in response to queries.
• Provides responsible administrative support in such areas as compiling data, analyzing data, and preparing related statistical reports; compiles and maintains various record keeping systems including maintaining records of a confidential nature.
• Operates general office equipment such as a computer, printer, copier, calculator, facsimile machine, typewriter, telephone system, etc.
• Demonstrates regular and prompt attendance. Maintain confidentiality in the conduct of district business, act ethically, set priorities, and work well under pressure with attention to detail.
• Performs other related duties as assigned or requested by the Principal.

Education and Experience:

Minimum of high school diploma and three years of experience using computer applications in an office environment, or a post-secondary degree in computer applications with some related work experience; or an equivalent combination of education, training, and experience. Experience with the Power School (Student Management) System required.