Event Planning Intern

Posted Tuesday, July 28, 2026 at 8:00 AM | Expires Wednesday, August 12, 2026 at 7:59 AM

The event planning intern gains practical experience and exposure to administrative tasks and responsibilities by assisting with event and meeting planning, setup and cleanup, and day-to-day administrative duties such as answering phone calls, organizing files, scheduling meetings and preparing documents.

This position is intended for a student who is currently pursuing a degree in hospitality, event management or a related field and will assist with the planning and execution of year-end business meetings, a ribbon-cutting ceremony, the holiday employee appreciation party and other year-end celebrations.

Our ideal intern demonstrates multitasking, prioritization, time-management and organizational skills. A desire to provide excellent customer service, willingness to assist where needed, and strong communication skills are crucial for success in this internship.

This is a part-time internship that may work up to 29 hours per week for approximately four months. The individual hired in this internship is required to work December 5 (all day and into evening hours).

Work is performed primarily in an office environment, with occasional attendance at meetings, employee activities, and project-related functions. Occasional evening or after-hours event support may be required. This is not a hybrid or remote position.

• Assist with planning and execution of employee, business and community events
• Support coordination of event logistics, timelines, schedules and planning documents
• Assist with venue preparation, event setup, event support and post-event activities
• Coordinate event materials, supplies, catering, transportation and vendor-related logistics, as appropriate
• Maintain event records, planning files, inventories and related documentation
• Assist with communications and coordination among internal stakeholders, vendors and event participants
• Support scheduling, meeting preparation and administrative activities related to event planning initiatives
• Assist with travel-related documentation and coordination, as needed
• Support event evaluation activities and compile information for post-event reviews
• Assist with special projects related to workplace experience, hospitality and event planning
• Perform other duties as assigned

• Strong organizational and time-management skills
• Ability to manage multiple projects and competing priorities
• Strong written and verbal communication skills
• Excellent attention to detail and follow-through
• Ability to work efficiently in Microsoft Office 365, including Outlook, Excel, Word and Teams
• Ability to work independently and collaboratively within a team environment
• Strong customer service and interpersonal skills
• Ability to maintain confidentiality and exercise sound judgment
• Ability to adapt to changing priorities and work effectively in a fast-paced environment

• Coursework or experience in hospitality, event management, business administration or a related field
• Experience supporting events, meetings, customer service activities or hospitality operations
• Familiarity with event registration platforms, scheduling software or project management tools
• Interest in event planning, hospitality management, employee engagement and organizational operations
• Experience working with vendors, event logistics or volunteer coordination

Throughout the internship, the selected candidate will gain practical experience and professional development in:

• Event planning strategy and execution
• Meeting and event logistics coordination
• Hospitality and guest experience management
• Vendor and stakeholder coordination
• Project planning and timeline management
• Budget tracking and resource management
• Workplace events and employee engagement programs
  
  Business event operations and event evaluation
• Currently pursuing a degree in hospitality, event management or related field; recent graduates may also be considered
• Completion of at least two event planning or hospitality related courses
• One year of general work experience (professional office environment preferred)
• Current driver’s license and ability to remain insurable under a corporate vehicle liability policy

This is a temporary, part-time, non-exempt internship working up to 29 hours per week and is not benefits eligible. Wages are paid bi-weekly.