Administrative Assistant II – Business Division

Administrative Assistant II – Business Division

The purpose of this position is to provide administrative support to the Dean for the Division's efforts to achieve its Mission and Vision which are focused on academic excellence and student success. The students we serve may pursue Certificates or Associate's of Applied Science Degrees in Career and Tech. Ed. (Cosmetology or Culinary Arts) or Business. This position is responsible for providing high quality assistance to the Dean and staff of the Business Division as we support students in the pursuit of their academic goals.

The Administrative Asst. II will perform a variety of duties as well as provide excellent service to students of the Division. The division has 16 full time and 17 part time faculty. One Administrative Assistant I position and one Administrative Assistant II position supports the Business Division. On a daily basis, the Administrative Asst. II handles Division business, interactions with students and Business Division associates, and has other duties outlined below.

Supervisory Responsibility This position may assist with assigning and overseeing student employee work assignments.

Minimum Requirements
- Associate's degree in Business, Office Management, Office Information Systems or the equivalent relevant work experience. Applicants must have two years experience in a general office setting. Demonstrated proficiency using MS Excel and MS Word with a preferred knowledge of Google suite, Adobe suite, and Canva. Demonstrated ability to meet deadlines. Demonstrated ability to efficiently organize and manage large amounts of information and files.

Attention to detail and well organized. Past experience managing similar volume and complexity of data, files, detailed information. Strong follow-through and follow-up skills. Ability to maintain confidentiality on all information regarding student records, faculty, and student communications and personnel matters. Demonstrated time management and priority setting skills. Have a high focus on collegiality and work with a team oriented attitude.

Exhibits regular attendance, punctuality, dependability, and reliability. Excellent judgment skills in terms of interpersonal communications. Ability to be flexible and adapt to changing work situations. Ability to learn quickly and be resourceful when the situation demands it.

Additional Desirable Qualifications

Physical Requirements /Working Conditions
- Must be able to remain in a stationary position 50% of the time. The person in this position needs to occasionally move about inside the office or visit other departments of the College. Constantly operates a computer and other office productivity machinery such as a calculator, copy machine, and computer printer.

Work Schedule
- Full-time, regular position. Non-exempt for purposes of FLSA. Ability and willingness to work varying hours, including some evenings. Some remote work is possible.

Equal Opportunity Statement
- As an equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran's status, age, disability unrelated to an individual's ability to perform adequately, sexual orientation, or any other characteristic protected by law.