Event Coordinator, Administrative​/Clerical

Company Description

The Impact Partnership is a financial marketing organization serving independent financial advisors and insurance agents nationwide. Based in Marietta, GA, we take pride in our team of award-winning marketers and a top-notch operations department dedicated to transforming practices.

At Impact, we value Positivity, Excellence, Grit, a Get-It-Done Mindset, Investment in Growth, and Coachability. We have been recognized as one of the Inc. 5000’s Fastest-Growing Businesses and named one of the Atlanta Journal-Constitution’s Best Places to Work. Our mission is to revolutionize the financial services industry to help improve retirement outcomes for more Americans.

This is a full-time, on-site/in-office role based in Marietta, GA. The Event Coordinator coordinates administrative and logistical details for events, client office visits, and training programs. This role supports Event Planners and leadership by managing Cvent registrations, attendee communications, vendor coordination, travel arrangements, reporting, and onsite logistics. Flexible work from home days may be available when clients are not in the office, based on scheduling needs and performance.

A successful candidate will demonstrate professionalism, strong organization, clear communication, and a customer-service mindset. They should be detail-driven, self-motivated, comfortable managing multiple priorities and projects at a time, polished in presence, a quick learner, and able to keep event details moving accurately and efficiently.

• Coordinate logistics, timelines, and deliverables for client visits, internal training events, and company events.
• Manage Cvent registration platform:
• Builds and active registrations
• Attendee registration quality checking
• Communications
• Confirmations
• Event reporting
• Book and coordinate travel arrangements, including but not limited to airfare, hotel accommodations, and ground transportation.
• Maintain event calendars, schedules, attendee lists, project trackers, and planning documents.
• Process event invoices, expense reports, and budget tracking documentation.
• Coordinate with vendors, venues, and internal departments to fulfill event requirements.
• Assist with event materials, agendas, signage, name badges, attendee resources, and more.
• Provide onsite support, including registration management, attendee assistance, room setup, and issue resolution.
• Maintain accurate event records and assist with post-event reporting, reconciliation, and follow-up.
• Support Event Planners and leadership on special projects, process improvements, and department initiatives.

• Bachelor’s degree or equivalent experience.
• 1-3 years of event, hospitality, administrative, or project coordination experience.
• Experience with Microsoft Office;
  Excel proficiency preferred.
• Experience with event registration software, including Cvent, preferred.
• Strong organizational, written and verbal communication, and customer service skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Detail-oriented with the ability to maintain accurate records, reports, and planning documents.
• Ability to lift up to 30 pounds.
• Understanding that Event days are long and we can be working 16+ hours onsite.
• Polished, professional presence with the ability to support clients, attendees, vendors, and internal stakeholders.

We believe that great work starts with happy, supported, and inspired people. That's why we've designed a competitive benefits package that goes beyond the basics- offering comprehensive health and wellness programs, generous time-off policies, and unique perks that create a place where employees can truly thrive.

• The company offers a positive and upbeat work environment
• Competitive benefits package offering Medical, Dental, and Vision insurance - with Employer Contribution - Eligible to enroll on the 1st of the month
• Healthcare and Dependent Care Flexible Spending Accounts
• Employer Sponsored Disability Insurance
• Employer Sponsored Group Term Life Insurance
• 401k and Roth 401k retirement plans with Employer Match
• Paid Parental Leave (Maternity = 200…