Litigation Legal Assistant

Description

Warner Norcross + Judd is seeking a Litigation Legal Assistant to join our team in Grand Rapids. The Legal Assistant role provides comprehensive support to timekeeping roles within the Firm including Partners, Associates, and Paralegals primarily in civil litigation and some family law. This role involves performing a variety of administrative and clerical tasks to ensure the efficiency of legal processes as well as providing exceptional client service.

The role is full time based in our Grand Rapids, MI office. The hours are Monday through Friday 8 am – 5 pm.

• Prepare, type, and format correspondence, memos, and other legal documents, ranging from simple to highly complex, ensuring accuracy and professionalism.
• Proofread all documents for spelling, grammar, consistency, and formatting.
• Transcribe dictation as needed.
• Maintain electronic client files systematically, ensuring proper filing of emails, documents, and converted hard‑copy materials.
• Open new matters and ensure accuracy of client information and compliance with firm procedures.
• Coordinate delivery of documents and projects through courier, hand delivery, or other required services.
• Manage telephone communications professionally, respond to client requests, and keep timekeepers informed of conversations and updates.
• Manage attorney calendars, travel arrangements, expenses, meetings, and practice group logistics.
• Review and edit time entries in Intapp Time to ensure accuracy before weekly and monthly deadlines.
• Proofread and process client billing memos and coordinate special billing arrangements when needed.
• Delegate tasks to Practice Group Support Specialists, administrative departments, and vendors to enhance workflow efficiency.
• Provide coverage and backup support for other timekeepers when team members are absent and coordinate vacation schedules to maintain seamless support.

The above list is not intended to be all inclusive but provides a general framework for the position. Other related responsibilities will arise from time to time and be assigned to department members.

The physical demands of this position are representative of those that must be met by an employee in order to successfully perform the essential functions of the position. These include being both mobile and stationary throughout the workday, having the ability to transport 25 pounds, and being able to operate a computer and other business equipment found in the office.

Success in this role requires exceptional organizational skills, strong attention to detail, and the ability to effectively prioritize and manage multiple tasks while maintaining a high standard of accuracy and quality. The ideal candidate is a strong communicator with excellent time management, technical proficiency, and a client‑focused mindset. They demonstrate sound problem‑solving skills, confidence and integrity, adaptability, and the ability to collaborate effectively with a team.

A basic understanding of legal terminology is also important to support success in this position.

• High School Diploma or equivalent required.
• Associate or bachelor's degree preferred.
• 3+ years of equivalent training and experience in Litigation.
• Experience with litigation procedures and court filing requirements, with experience in Kent County preferred.
• Proficient in Microsoft Suites.
• Prior office experience required.

We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance.
• Firm‑paid life insurance and disability coverage.
• 401(k) with employer contribution or match, depending on plan design.
• Generous paid time off and leave programs.
• Paid firm holidays.
• Remote work flexibility.
• Wellness programs.
• Employee assistance program.
• Professional development and growth opportunities.