Project Coordinator - Provost

Overview

The Office of the Vice Provost for Research (OVPR) supports and advances Tufts University's research enterprise by fostering collaboration, innovation, and operational excellence across the university.

The Project Coordinator plays a key role in supporting OVPR initiatives through project coordination, communications, event support, website administration, and collaboration with faculty, staff, and university leadership. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a dynamic environment.

This position is based on Tufts University's Boston campus and follows a hybrid work arrangement. The successful candidate is expected to work on campus at least three (3) days per week, with remote work flexibility in accordance with university and departmental guidelines.

This role is an excellent opportunity to build experience in project coordination, communications, event management, website administration, and university operations. The position offers broad exposure to research initiatives, faculty and administrative leadership, and university-wide programs in a collaborative higher education environment.

Candidates who have developed strong organizational, communications, event coordination, or project support skills through professional experience, internships, or student employment will find opportunities for growth and development in this role.

Reporting to OVPR leadership, the Project Coordinator provides critical administrative, operational, and project support for a variety of research, programmatic, and institutional initiatives. This role works closely with faculty, staff, students, and university partners to coordinate projects, support communications and events, maintain project information and records, and assist with initiatives that advance the university's research mission.

• Produce and maintain a variety of project documents, reports, presentations, correspondence, proposals, and other materials.
• Serve as a point of contact for faculty, staff, students, and external partners by responding to inquiries and providing accurate information regarding OVPR programs and activities.
• Organize and maintain project files, databases, records, and tracking systems while ensuring information remains current, accurate, and accessible.
• Support project planning and administration by monitoring timelines, tracking deliverables, maintaining project‑related data, and updating forms or applications used for information collection and reporting.
• Assist with budget monitoring, financial transactions, expense reconciliation, and preparation of operational and project‑related reports.
• Coordinate and execute logistics for meetings, seminars, workshops, conferences, and special events, including registration management, venue and catering coordination, travel arrangements, speaker support, signage and printed materials, and day‑of‑event execution.
• Support OVPR communications and outreach efforts through website content updates, email announcements, newsletters, social media communications, marketing materials, presentation decks, and one‑page informational resources.
• Assist with website content management activities to ensure OVPR web resources remain current, accurate, and user‑friendly.
• Conduct internet and background research, gather information, and prepare summaries and reports to support program initiatives and decision‑making.
• Assist with planning and coordination of meetings, communications, and initiatives involving OVPR leadership, faculty leaders, research administrators, and other university stakeholders.
• Support cross‑functional projects and collaborate with colleagues across schools, departments, and administrative units.
• Provide guidance and work direction to student workers, temporary staff, or other support personnel as needed.

• Associate's degree and 3+ years of related experience, OR Bachelor's degree and 1+ years of related experience.
• Related experience may include administrative support, project coordination, communications,…