Administrative & Personal Assistant

Foment Productions

Posted 7 days ago

Save this Listing

Posted 7 days ago

Save this Listing

Organization:
Foment Productions

Consultation Type:
Full-time

Location:

Los Angeles, CA

Compensation: $30-35/hr initially (commensurate with experience) with potential for growth Time Commitment:
Full-time (August 22 - October 6, 2026)

Hybrid Role:
In-person with some WFH

Opportunity:
Foment Productions, an independent entertainment company is seeking an Admin/Personal Assistant for the CEO/President. This role will provide day-to-day business and personal (approximately 60/40) support.

The Administrative & Personal Assistant will provide trustworthy, proactive support to the founder, assisting her in a range of admin and personal responsibilities with care, discretion, and thoughtfulness. This is a dynamic role that blends admin and personal logistical coordination; communication and correspondence with team members and business contacts; organizing and maintaining documents (including creative work, promotional materials, grant/funding/financial documents); scheduling and maintaining calendar;

operations troubleshooting; travel booking and occasional travel. Generally the work is within a home-office hybrid environment. The right candidate is an experienced fast learner---anticipatory, grounded, organized, and capable of both independent proactive initiative and strong team collaboration.

This position requires a calm, helpful presence---someone who is communicative, kind but firm, detail-oriented, and confident in juggling multiple priorities in a creative environment.

• Participate as needed in daily communications: mostly directly with the founder, but also in group/team contexts as needed.
• Provide the founder with admin assistance, such as tracking her evolving to-do list and supporting the execution of tasks, note-taking, file organization, correspondence and content capture.
• Manage evolving schedules and keep track of various collaborators on different projects.
• Take and share clear notes to ensure communications between the founder's work team and other consultants and service providers as needed.
• Assist with tracking and documentation of expenses and reimbursements.
• Book and assist with travel, including occasionally accompanying the founder and team on trips, potentially both nationally and internationally.

• Assist with management of the founder's household
• Manage and help set personal appointments (doctors visits, vet visits, etc).
• Coordinate/track personal appointments and ensure calendar alignment with professional obligations.
• Be on time and help the founder be well-prepared in advance for meetings, interviews, podcasts, appearances, appointments, and events as needed.
• Work in sync with other team members.

• 3-5 years of experience in an admin, personal assistant, or similar support role.
• Excellent organizational, time management, and multitasking skills.
• Strong communication and interpersonal abilities.
• Anticipatory mindset --- able to identify needs before they arise.
• "No task too big, or too small" mentality.
• Comfortable with performance venues, assisting with small-scale in-house content generation, and assisting with sharing content as needed.
• Tech-savvy, able to troubleshoot basic office and home tech (WiFi, printer, apps).
• Comfortable liaising with vendors, contractors, and service providers.
• Reliable transportation, valid driver's license, familiarity with NYC.
• Discreet, emotionally intelligent, and trustworthy.
• Confidence to ask questions if unclear matters arise.
  
  Maintains focus and discernment in the midst of conflicting priorities.
• Multi-skilled: admin focused with an interest in creative work. Can use tools like Canva, descript, video editing software, photo editing.
• Travel Assistance - ability to travel on the road and support on tour.

• Experience in a home/office or creative environment.
• Hands-on working experience with creative entrepreneurs in a startup environment.
• Familiarity with culture/social justice politics.
• Comfortable in a pet friendly environment (cats).

Foment Productions, an independent entertainment company, is seeking an Admin/Personal Assistant for the CEO/President. This role will provide day-to-day business and personal (approximately 60/40) support.