Executive Assistant
Remote / Online - Candidates ideally in
Springfield, Hampden County, Massachusetts, 01104, USA
Listed on 2026-08-10
Springfield, Hampden County, Massachusetts, 01104, USA
Listing for:
Robert Half
Remote/Work from Home
position Listed on 2026-08-10
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, PR / Communications
Job Description & How to Apply Below
Executive Assistant
Springfield, MA Area
Robert Half is partnering with a respected higher education client in the Springfield market that is seeking an experienced Executive Assistant to support senior leadership in a dynamic, mission-driven environment.
This is an outstanding opportunity for an administrative professional who thrives in a fast-paced setting and enjoys supporting executive operations, board activity, special events, and high-level institutional initiatives.
Key Responsibilities
- Provide executive-level support including complex calendar management, meeting coordination, and travel arrangements
- Prepare meeting agendas, briefing materials, and follow-up documentation for executive meetings and engagements
- Serve as a key point of contact, managing internal and external communications with professionalism and discretion
- Partner with board leadership support staff to coordinate trustee communications, meeting logistics, board materials, and related travel/hospitality arrangements
- Coordinate event logistics with internal departments and external vendors to ensure seamless execution
- Track affiliation agreements and contracts, helping manage document review, routing, follow-up, and recordkeeping
- Support communication and workflow across departments
Qualifications
- Bachelor's degree required
- 5+ years of progressive executive support experience, higher education or a nonprofit environment a plus!
- Proven experience supporting executive-level communications, events, and special projects
- Microsoft Office skills
Perks & Benefits
Our client offers one of the most competitive benefits packages in the Springfield market and within their industry, along with an exceptional workplace culture.
Highlights include:
- Flexibility to work from home on occasion
- Family-oriented environment
- Summer hours with 12:00 PM Fridays
- 35-hour work week
- Up to 5 weeks of vacation
- Office closed the week between Christmas and New Year's
- Strong culture and collaborative team atmosphere
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