Administrative Assistant 1 Job Philadelphia Pennsylvania USA,Administrative/Clerical

THE POSITION

The Administrative Assistant 1 role with the Pennsylvania Department of Education, Bureau of Food and Nutrition, offers a chance to support programs that help children and families across the state. This position allows you to work closely with dedicated staff who ensure important nutrition services run smoothly. Your efforts will help keep vital information organized and accessible. This is a great opportunity to grow your administrative skills while making a positive impact.

DESCRIPTION OF WORK

This position provides administrative support to the Bureau of Food and Nutrition to help ensure clear communication, accurate processing, and timely reporting. The work supports staff, sponsors, and statewide nutrition programs. As an Administrative Assistant 1, you will perform the following duties:

Program Support:
Assist with CN PEARS and NSLP COMPASS activities by processing forms, reviewing data, and responding to support requests
Report Preparation:
Prepare monthly, weekly, and annual reports by reviewing data, organizing information, and submitting materials to appropriate staff
Claim Review:
Verify sponsor claims by examining documentation, comparing records, and summarizing findings for supervisory staff
Guideline Updates:
Review new federal guidance, assess impacts on procedures, and recommend updates that improve accuracy and efficiency
Review Assistance:
Communicate with sponsors, review submitted forms, track deadlines, and maintain records related to administrative review processes
Documentation Management:
Maintain CN PEARS records, organize correspondence, and ensure materials are complete and up to date

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

Full-time employment
Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
Telework:
You may have the opportunity to work from home (telework) part-time. Staff is required to report to the worksite one day a week (Thursday). In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary:
Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of 46,827.00 (before taxes).
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
You must be able to perform essential job functions.

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate…