Assets Administrator (Remote

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.

Job Description

Summary:

The Fleet & Assets Administrator provides essential day-to-day administrative support for the Fleet & Assets department, ensuring the accurate tracking, coordination, and distribution of company vehicles, equipment, and corporate assets. This remote position works in close partnership with the Fleet & Assets Supervisor and reports directly to the Fleet & Assets Manager, freeing both the Supervisor and Manager to focus on strategic projects, vendor relationships, and complex problem resolution.

This role is fully remote. Specific location details and expectations will be discussed during the interview process.
Job Description:
* This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned Position

Responsibilities and Duties:

Vehicle Titles, Registrations & Compliance

• Organize, maintain, and update tags and registrations for all company trucks, trailers, and UTVs
• Confirm active vs. terminated status of fleet, trailers and UTVs; update records accordingly
• Maintain and deploy both physical (hardcopy) and digital (e-copy) registration files in designated document systems (e.g., Share File/SharePoint)
• Coordinate with field team and fleet vendor Wheels for registration copies, renewals, and terminations
• Track registration renewal requirements and initiate renewal process proactively with field team based on location to avoid lapses
• Support the Fleet Management Vendor (FMV) platform by ensuring vehicle entries on LIVE are accurate and up to date
• Assist in guiding the field with vehicle purchase and termination process through completion in coordination with the Supervisor

• Prepare and distribute field driver kits containing required documentation, including:
• Insurance cards
• Updated registrations
• License plates (as applicable)
• Recall notices
• Follow up to collect missing or required field documents
• Distribute updated fleet information and communications to field teams as directed by the Supervisor or Manager

• Serve as the central coordination point for incoming and outgoing corporate assets routed through the main office, including:
• GPS units and in-vehicle camera systems
• Fuel cards
• HD cards
• Coordinate asset distribution to new hires and existing staff via Fed Ex and UPS shipping systems
• Perform follow-up calls and communications to confirm GPS and camera replacement installation and proper assignment of distributed assets in systems
• Maintain accurate asset assignment logs and update records in department tracking systems

• Assist with DOT Driver Clearance coordination when assigning fuel cards or vehicles in collaboration with the DOT Department
• Support the fuel card program administration in coordination with the Supervisor
• Track maintain fuel card assignments in card tracker and flag discrepancies or issues to the Manager or Supervisor

• Monitor the departmental asset email inbox daily; triage, fulfill, or route requests to the appropriate team member or department
• Log and track requests through the internal ticketing system Fresh Service; escalate unresolved items to the Supervisor or Manager
• Provide timely acknowledgment and follow-up communications to internal stakeholders

• Maintain organized shared document libraries for fleet and asset records, ensuring version control and accessibility in Share Point
• Prepare recurring weekly and monthly status reports for distribution to the Supervisor and Manager
• Support audit readiness by ensuring documentation is complete, current, and filed consistently
• Assist with data entry and record updates in fleet management platforms and internal tracking spreadsheets

• Schedule meetings and coordinate logistics for fleet and asset team activities as directed
• Prepare meeting notes and…