Real Estate Executive Assistant

We are hiring a highly organized, proactive Executive Assistant to support Kathy Congdon and help manage the team’s listings, marketing, client communication, and administrative systems.

This is not a traditional assistant role where every task is assigned step by step. We need someone who can see what needs to happen, take ownership, catch mistakes, solve problems, and follow work through to completion.

The Executive Assistant will serve as a key point of coordination between Kathy, the Director of Sales, the operations team, agents, clients, vendors, and virtual marketing support. The role will initially focus heavily on listing management, but the right person will have the opportunity to grow in responsibility as the team expands.

Position: Full-time
Compensation: $50,000 to $60,000 annually, based on experience and qualifications
Schedule: Monday through Friday, 9:00 a.m. to 5:00 p.m.
Location: In-office at 35095 U.S. 19 North, Suite 100, Palm Harbor, FL 34685
Work arrangement: This is not a remote or hybrid position
Additional expectations: Occasional schedule flexibility or participation in client and team events may be needed

The team currently manages approximately four to six new listings each month, with an average of fourteen to fifteen active listings. This person will help create the organization and capacity needed to support continued growth.

A successful Executive Assistant will become the person the team can rely on to keep listings, communication, and marketing moving forward accurately and on time.

You will be successful in this role when:

• Listings launch without preventable errors

• Clients receive timely and thoughtful communication

• Kathy’s email and priorities are organized

• Vendors and agents receive consistent follow-up

• Marketing materials are accurate and ready when needed

• Problems are identified early and addressed with practical solutions

• The team spends less time correcting mistakes, searching for information, or following up on unfinished work

You may be a strong fit if you enjoy being the person behind the scenes who keeps everything moving. You notice details other people miss, take pride in completing work correctly, and do not need constant direction to remain productive.

You are also comfortable working with fast-paced leaders who communicate directly and expect accountability. You can receive feedback, make adjustments, and move forward without taking it personally.

This role may not be a fit for someone who prefers remote work, needs a highly predictable workload, or is uncomfortable making routine decisions independently.

This position is being hired to support the team’s next stage of growth, not simply to replace a former employee. The right person will have the opportunity to expand their knowledge of real estate operations, listing management, marketing technology, and team leadership.

The team is open to supporting relevant professional development, including training in AI tools, digital marketing and real estate licensing.