Executive Administrative Assistant

JOB TITLE:

Executive Administrative Assistant

REPORTS TO:

Executive Director

TARGET

START DATE:

September 16 – October 1, 2026

Research indicates that women and people of color are often less likely to apply for positions unless they feel they meet all the qualifications. Our primary goal is to find the best candidate for the role, which may include individuals from non-traditional backgrounds. We encourage you to reflect on your unique experiences and qualifications, and to apply if you believe they align with the overall requirements of the position.

The Administrative Assistant serves as the primary administrative support to TOGETHER!’s Executive Director and helps ensure efficient, organized day-to-day executive and administrative operations. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities with professionalism and discretion. The ideal candidate is passionate about TOGETHER!’s mission and demonstrates the emotional maturity and sound judgment necessary to handle sensitive and confidential information.

Weekly

Hours:

20

FTE:
Part-Time

Classification:
Non-Exempt

Work Schedule:

The typical schedule is 9:00 a.m. to 2:00 p.m., Monday through Thursday, or a similar schedule based on operational needs. Occasional evening or weekend work may be required, as well as some infrequent out-of-town travel.

Expected Hiring Range:
Candidates hired for this position can expect a starting wage of $24.17 – $27.17 per hour. The final starting rate will be based on relevant qualifications and experience.

Full Position Wage Range:
The established wage range for this position is $24.17 – $29.00 per hour. This broader range reflects potential wage progression over time and is not the expected starting range for new hires.

Eligible for competitive benefits package and generous paid leave, including Vacation, Holiday and Health Leave.

The primary work location for this position is TOGETHER!’s headquarters. Remote work may be available when appropriate based on organizational needs and the responsibilities of the position.

Reliable transportation is required for occasional travel between TOGETHER! worksites and work-related errands.

• Manage andmaintainthe Executive Director's calendar, scheduling meetings, appointments, and organizational commitments.
• Coordinate meeting logistics, including invitations, agendas, materials, and follow-up items.
• Assist with email management, correspondence drafting, and communication tracking as assigned.
• Monitor deadlines, commitments, and action items to ensuretimelycompletion.
• Prepare documents, presentations, reports, and other materials for meetings and organizational initiatives.
• Establish andmaintainorganized electronic and physical filing systems.
• Coordinate Board of Directors meetinglogisticsand schedulingon behalf of Executive Director.
• Prepare and distribute board packets and meeting materials.
• Attend board meetings as needed and record meeting minutes for Executive Review.
• Support committee meetings and governance-related administrative functions.
• Assist with preparation of agendas and follow up items for regularly scheduled internal fund development meetings. Coordinate follow-up activities andmonitorproject timelines.
• Correspond with funders/funder prospects to schedule meetings, gather information, or provide updates as directed.

• Process, organize, and route documentsrequiring Executive Directorreview or approval.
• Coordinate check requests, approvals, signatures, and relatedfinancialdocumentation.
• Support organizational events, leadership retreats,trainings, and meetings.
• Partner with Operations Manager tomaintainand update agency calendars for key agency events including major organizational and program events, staff and board member anniversaries and birthdays,and support Executive or designee(s) to meaningfullymarkkey milestones.
• Maintain confidentialityregardingpersonnel, financial, and organizational information.
• Perform other related duties asrequiredand assigned by the…