Executive Assistant to the President

Executive Assistant to the President

Amherst Campus
Full Time
JR7124

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Executive Assistant to the President position. The Executive Assistant to the President is a full-time, year-round position. The expected salary range for this job opportunity is: $95,000 - $110,000 per year.

The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families.  for Benefits Information .

The Executive Assistant to the President provides critical, high-level administrative and operational support and is an integral member of the team in the Office of the President. Reporting to the Chief of Staff, this position works in close daily partnership with both the president and the Chief of Staff, and supervises a small team of full-time and casual staff. The Executive Assistant serves as a trusted partner in managing the president's time, and is responsible for organizing the general functions of the Office of the President.

They manage complex calendars; support meetings and events; arrange presidential travel and itineraries; supervise and provide office support for functions like correspondence and budget processes; complete special projects as needed; and serve as a primary point of contact for the Office of the President. These duties are described in more detail below.

This is a highly visible position that requires exceptional judgment, initiative, diplomacy, and organizational skill. The Executive Assistant will represent the Office of the President with professionalism, warmth, discretion, and responsiveness. They must communicate effectively with members of the Amherst community, including students, faculty, staff, administrators, alumni, parents, and trustees; build collaborative relationships with campus partners as well as external contacts;

and oversee a wide variety of activities and ensure follow through on both their own job tasks and those of their direct reports.

Candidates will be available to work a regular, full-time schedule. Evening and weekend hours will be required to support presidential events, trustee meetings, travel, or urgent institutional needs.

Remote Work Eligibility: This position is considered an on-site position and requires regular in-person presence. This position may be eligible to work remotely on occasion, during specific times of the year (e.g. semester breaks and summer) or for specific types of job tasks, with prior supervisor approval.

Essential Duties and Responsibilities

Support for the President:
Provide comprehensive administrative support to the president, including calendaring, meeting preparation, correspondence, travel planning, expense processing, and daily logistical coordination.

• Maintain the president's calendar and provide daily and weekly briefings to the president and the chief of staff. Exercise sound judgment in anticipating needs and resolving scheduling conflicts.
• Receive and respond to inquiries for individual and group meetings (internal and external). Work with the chief of staff to prioritize requests for the president's time.
• Coordinate presidential travel, including flights, lodging, meals, transportation, etc.
• Ensure appropriate preparation time for meetings, events, and institutional commitments. Collect necessary information according to deadlines to ensure the president is prepared and well informed for meetings and travel.
• Prepare documents (including itineraries, bios, etc.). Review briefings and other materials provided to ensure they are complete and accurate.
• Dra…