Executive Assistant

About Us

Afinitas, headquartered in St. Louis, Missouri, is a global leader in equipment, forming systems, and essential accessory products that support transportation, water, and utility precast concrete infrastructure worldwide. We provide industry-leading production equipment; highly engineered formwork; and a broad portfolio of precast concrete, electrical, and construction accessories, along with structural products and systems designed for bridge, highway, and heavy construction applications.

Afinitas is part of BW Forsyth Partners, LLC, the investment group of global manufacturing and engineering consulting firm Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members, united by a common belief: to use the power of business to build a better world.

The Executive Assistant will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support.

• Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events
• Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities)
• Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts
• Ensure the development of clear, concise, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice
• Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software.
• Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral
• Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience
• Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer, if requested
• Welcome candidates, customers and guests, providing a warm, red-carpet experience
• Assist in onboarding new team members in the St. Louis office
• Ship (Fed Ex, UPS) various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs
• Field calls and forward requests to appropriate team members where necessary
• Work closely with other Executive and Administrative Assistants within the organization on collaborative projects
• Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate

Note:

the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion.

• Associates Degree in Business, Communications, Marketing, English or other related field, preferred
• Previous executive experience from a similar profession/corporate background
• Ability to work with confidential materials and quickly build trust among key stakeholders
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks simultaneously and adapt to shifting priorities
• Positive mindset with a problem solver “can-do” attitude
• High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and Share Point
• Strong skills with visual tools like Power Point and/or Canva
• Must be authorized to work in the United States and not require work authorization…