Administrative Specialist 3 - Operations​/Facilities **REPOST

Job Title

Mercer Vicinage Administrative Professional

REPOST - APPLICANTS WHO PREVIOUSLY APPLIED TO THIS POSTING MUST RE-APPLY TO BE CONSIDERED

If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:
The salary range for this position is $61,749.69 to $ for Schedule A, and $61,749.69 to $95,146.95 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule

A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule

B.

The Judiciary offers a strong opportunity for growth.

Under the general direction of the Court Executive 2b (Operations Division Manager) or other supervisory personnel, the Mercer Vicinage is seeking a professional who is a highly motivated self-starter. The selected individual must possess excellent administrative and leadership skills, prominent writing and verbal communication, have a high attention to detail, be extremely well organized and customer service oriented and have the ability to multitask.

REMOTE WORK :
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Providing administrative support for the entire Vicinage in multiple areas of the Operations Division as follows:

• Continuity of Operations Plan
• Emergency evacuation plans
• Security related incidents
• Project management
• Renovations
• Space planning
• Review architectural drawings
• Coordinating staff relocations
• Providing appropriate response to remedy complaints and/or referring to appropriate entity for resolution
• Responsible for communicating and establishing working relationships with state agencies, Judges, Sheriff's office, management, and outside vendors and agencies
• Provide logistical coordination and support for jury trials and special court events
• Maintain and create standard operating procedures
• Conduct quantitative or qualitative research
• Prepare reports and proposals
• Purchasing coordination
• Maintain the Operations Divisional SharePoint site
• Provide backup to the Transcript Office
• Provide training for Vicinage staff as needed
• Proficiency in the Microsoft Office Suite including Publisher, Visio and SharePoint are helpful
• Perform other Operations related duties as required

Experience with Court Smart is preferred

Regular and predictable physical presence at the worksite is an essential function of this position.

Graduation from an accredited college or university with a bachelor's degree and three years of professional experience, one of which shall be in purchasing, accounts payable, facilities management, operations management, records retention, transcript services, jury management, statistical…