Admissions Coordinator

Research Project Position Details

Position Information

Position Title Admissions Coordinator

Department/Unit Faculty of Management - General

Location Halifax, Nova Scotia, Canada

Posting Number S258-26

Employee Group NSGEU Local 77

Position Type Term

Duration of Contract (if applicable) 2 years

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $29.18-$36.95 per hour ($53,112 - $67,241 per annum, 35 hours per week)

Classification C6

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

The Faculty of Management offers world-class management education that prepares students to lead and address complex challenges. Reporting to the Associate Director, Recruitment & Admissions, the Admissions Coordinator supports admissions and enrolment processes for graduate programs. The position assesses applications, advises prospective and admitted students, maintains admissions records, and supports admissions decision‑making.

• Coordinate all aspects of the admissions cycle for the Master of Information (MI) and research programs (including Master of Science in Business (MScB), and other programs when required, serving as the primary contact for applicants throughout the application and enrolment process.
• Assess applicant eligibility by reviewing academic credentials, transcripts, reference letters, test scores, and supporting documentation against program admission requirements.
• Provide accurate advice and guidance to prospective and admitted students regarding admissions requirements, program information, funding opportunities, scholarships, registration, and onboarding.
• Manage admissions data and confidential student records, maintaining applicant databases, processing admissions documentation, preparing correspondence, and ensuring data integrity.
• Prepare admissions reports and statistics, monitor admissions trends, administer entrance scholarship assessments, and provide information to support program planning and decision‑making.
• Provide administrative support to the Graduate Student Services department such as event logistics, committee meeting support, and information and communication related tasks.

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

• Undergraduate degree in a related field, plus a minimum of two years’ experience in office administration (or an equivalent combination of education and experience).
• Demonstrated experience coordinating complex admissions, recruitment, or student service processes while managing multiple priorities and deadlines.
• Strong analytical skills with the ability to assess academic credentials, interpret transcripts, calculate GPAs, and apply admission requirements accurately.
• Excellent communication, interpersonal, and customer service skills with the ability to provide guidance to prospective and current students and collaborate with faculty and staff.
• Proven organizational skills and attention to detail, with experience maintaining confidential records, databases, and complex administrative processes.
• Proficiency with Microsoft Office applications and experience working with databases, student information systems, or CRM platforms in a fast-paced environment.

• Experience with graduate programs…