Administrative Specialist 1, Confidential

Job Title

The Monmouth Vicinage Information Technology Division is seeking a candidate who is a creative thinker, with resource handling skills and customer service skills to perform administrative duties to assist in day-to-day operations.

The Judiciary offers a strong opportunity for growth. The self-managing individual will use their ability to teach others basic technology tasks and apply technology to tasks to provide a variety of administrative support functions to the Division Manager, Assistant IT Division Manager and IT staff. Remote work is available up to 2 days a week outside of Judiciary buildings.

Responsibilities include, but are not limited to:

• Manage and maintain the IT Division Manager's calendar
• Advise management regarding deadlines and events
• Assist with drafting meeting agendas and minutes
• Compose and proofread correspondence and reports
• Create and maintain charts and spreadsheets
• Maintain and order supplies for the division
• Assist with IT equipment and inventory and associated documentation
• Work with IT staff, Finance and vendors to determine and procure IT equipment for all vicinage staff
• Develop and maintain IT documentation repositories in SharePoint and Teams
• Manage and direct IT assistance requests sent through JATS, email and phone calls
• Moderate vicinage events through Zoom
• Work on special projects as needed

Regular and predictable physical presence at the worksite is an essential function of this position.

Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments. Ability to use a keyboard, no minimum speed.

Physical Ability:
For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special

Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law:
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY:

The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position.

Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.