Executive Assistant to the SimVentions Executive Leadership Team (ELT

Overview

Sim Ventions is 100% employee-owned and proudly ranked among Virginia’s Best Places to Work year after year! We areseekinga highly capable, professional, and trusted Executive Assistant to support the Executive Leadership Team (ELT). This roleis responsible for helping maximize executive effectiveness by managing calendars, priorities, communications, meetings, travel, expenses,logistics, records, and executive support processes with accuracy, discretion, and sound judgment.

The Executive Assistant will serve as a key coordination point for executive leadership, internal stakeholders, external partners, customers, and community relationships. The ideal candidate will be organized, proactive, dependable, detail-oriented, and able tooperatewith professionalism in a fast-paced environment where priorities can shift quickly.

This position requires someone who understands that executive support is not simply administrative task completion. It is the disciplined coordination of time, information, relationships, and follow-through so executive leaders can focus on the highest-value work of the company.

Key Success Factors

• Trusted, proactive, organized, discreet, and dependable support to the President/CEO and COO.

• High-quality,timely,accurate, and professional executive support.

• Ability toanticipateneeds, reduce administrative burden, improve coordination, and strengthen the operating rhythm of the executive office.

• Consistent follow-through on commitments, action items,logistics, and communication needs.

Work Environment

This is primarily an in-office position due to the nature of executive support, stakeholder coordination, confidential information flow, meeting support, visitor engagement, and the need to remainclosely connected to the daily operating rhythm of the executive office. Occasional work from home may be considered when the schedule, priorities, and business needs allow, but regular on-site presence is expected. The role may require flexibility to support changing schedules, time-sensitive priorities, customer engagements, community events, and executive commitments.

• Demonstrated experience providing administrative or executive-level support in a professional environment.

• Strong calendar management, scheduling, travel planning, meeting coordination, and expense management skills.

• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with internal and external stakeholders.

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities, deadlines, andlogisticsat the same time.

• High degree of discretion, integrity, and judgment when handling confidential or sensitive information.

• Ability to work independently,anticipate needs, follow through on commitments, and adapt quickly when priorities change.

• Proficiency with Microsoft Office tools, including Outlook, Word, PowerPoint, Excel, and Teams, with the ability to learnadditionalcompany systems and tools.

• Professional presence, customer-service mindset, and ability torepresentexecutive leadership and Sim Ventions well.

Executive Effectiveness and Calendar Management

• Manage and prioritize the calendars of the President/CEO and COO, including meetings, appointments, travel, preparation time, follow-up time, and recurring executive operating rhythms.

• Anticipate scheduling conflicts,identify priorities, protect executive focus time, and help ensure leaders are prepared for key meetings and commitments.

• Coordinate travel arrangements, itineraries, expenses,logistics, meeting materials, and related administrative details with a high degree of accuracy and timeliness.

• Maintain awareness of executive priorities and business rhythms to support effective sequencing of meetings, decisions, communications, and follow-up actions.

Operational and Administrative Support

• Master Sim Ventions systems, tools, templates, processes, and administrative workflowsin order toprovide reliable and consistent executive support.

• Maintainaccuraterecords, files, contact lists, meeting materials, event information, travel documentation, expense records, and other…