Executive Assistant (President​/COO & Events) - Hybrid

The Opportunity:

Do you love helping companies run efficiently by doing whatever it takes to deliver results? In this high-impact role, no two days will be the same. If you like variety, thrive on making an impact across the business, and take pride in making sure your team has everything they need to succeed, this job is for you.

Our ideal candidate will be proactive, adaptable, and able to manage multiple tasks efficiently with a positive attitude. You will be the trusted point person managing our President and COO's schedule and key interactions with customers, Board members, and investors. As the mastermind and executor of True Car events, you are proactive, detail-oriented, and take full accountability for results while juggling multiple initiatives.

You're a sharp, reliable relationship-builder who people truly love working with.

This hybrid (in-office 2 to 3 days a week) Santa Monica, CA-based role reports to our President and COO, and may support multiple executive team members.

• Assist the executive team with scheduling meetings, appointments, and travel arrangements.
• Prioritize and manage multiple calendars to ensure time efficiency.
• Coordinate internal and external meetings, ensuring all logistical details are handled.
• Serve as a trusted steward of sensitive information by ensuring all confidential files and data remain highly organized and secure.
• Be a point person for administrative projects- assisting with some, delegating tasks with others. You are a person who  knows everything  and is always able to help.
• Proactively assess executive needs and assist to avoid bottlenecks.

• Collaborate with executive leaders on the planning, organizing, and execution of functional events and off-site meetings.
• Bring creativity and fun to all True Car events- internal and external- to delight customers, investors, and employees.
• Manage vendor relationships, including negotiation of terms, invoicing, and performance tracking.
• Work with cross-functional teams to ensure branding, invitations, and agendas are well coordinated and aligned to the event's goals.

• Proven experience as an Executive Assistant or Administrative Assistant, Project/Events Manager, or similar role in a fast-paced, tech-focused, high-growth environment.
• Comfortable with supporting multiple executives with various asks across a leadership team.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Drives operational projects from concept to completion through strategic planning, meticulous organization, and rigorous document tracking.
• Mastery of complex scheduling and calendar management - leveraging technology to optimize and streamline scheduling.
• Approachable demeanor with excellent written and verbal communication skills.
• Highly proficient with productivity tools (Google Suite and Slack preferred) and using AI for research, communications, and ideation.
• Strong vendor management and negotiation skills.
• Ability to work independently as well as collaboratively in a team environment.

True Car does not accept unsolicited agency submissions.

True Car is a leading digital automotive platform that uses technology to help car buyers save time and money through a nationwide network of Certified Dealers. Founded in 2005 by Scott Painter, True Car was built on the belief that serving membership and affinity organizations central to the car-buying process, including lenders, insurers, and dealers, enables a more valuable auto-buying experience for new and used vehicles.

As part of its platform, True Car powers auto-buying programs for over 250 leading brands, including Sam's Club, AAA, and more than 100 credit unions.

We are seeking talented individuals who are energized by our commitment to save consumers time and money. We've stripped away typical corporate  bloat  to build a culture rooted in high performance and accountability for results. As a member of the True Car Crew, you can have a real & direct impact on our success as we continue to evolve the car buying experience.

If you are based in California, we encourage you to read this important information for California residents linked ++here++.

At True Car, we offer our Crew members the flexibility to split their work time between home and the office. While many days are remote, we expect our Crew to show up for the moments that matter---gathering in person when a project needs that extra collaborative spark because nothing replaces the energy of solving big problems in the same room. We provide you with comfortable shared work spaces in our Santa Monica headquarters office and other regional locations and equip you with a professional home office setup along with monthly reimbursements for your essentials, like phone and internet.

• 100% employer-paid health, vision, and dental premiums
• 401(k) plan with company contributions
• wellness reimbursement account
• learning &…