Administrative Specialist 1, Confidential

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The salary range for this position is $50,776.88 to $80,037.83 for Schedule A, and $50,776.88 to $76,035.93 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule

A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule

B.

The Monmouth Vicinage Information Technology Division is seeking a candidate who is a creative thinker, with resource handling skills and customer service skills to perform administrative duties to assist in day-to-day operations. Under the general direction of the IT Division Manager and Assistant IT Division manager, this self-managing individual will use their ability to teach others basic technology tasks and apply technology to tasks to provide a variety of administrative support functions to the Division Manager, Assistant IT Division Manager and IT staff.

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Responsibilities include, but are not limited to:

• Manage and maintain the IT Division Manager’s calendar
• Advise management regarding deadlines and events
• Assist with drafting meeting agendas and minutes
• Compose and proofread correspondence and reports
• Create and maintain charts and spreadsheets
• Maintain and order supplies for the division
• Assist with IT equipment and inventory and associated documentation
• Work with IT staff, Finance and vendors to determine and procure IT equipment for all vicinage staff
• Develop and maintain IT documentation repositories in SharePoint and Teams
• Manage and direct IT assistance requests sent through JATS, email and phone calls
• Moderate vicinage events through Zoom
• Work on special projects as needed

Regular and predictable physical presence at the worksite is an essential function of this position.

Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Ability to use a keyboard, no minimum speed.

For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in…