Executive Assistant

• Provide comprehensive executive administrative support, including drafting, editing, proofreading, formatting, and preparing correspondence, reports, presentations, meeting materials, and memoranda
• Manage executive communications and stakeholder interactions, prioritizing requests, routing inquiries, resolving routine matters, and escalating issues appropriately
• Manage follow-up communications, records, scheduling, office coordination, and workflow organization
• Handle sensitive information appropriately and ensure timely responses
• Prepare meeting agendas, capture decisions and action items, distribute follow-up materials, and support executive, leadership, and Board-related meetings
• Maintain accurate expense records and compile expense reports
• Support budget, expense, invoice, and operational reporting processes
• Strategically manage executive calendars, leadership meeting cadence, travel logistics, and related arrangements
• Draft correspondence, memoranda, reports, and presentation materials on behalf of or in support of executives
• Coordinate special projects and executive priorities, including meetings, conferences, events, presentations, reports, research, data compilation, and follow-up tracking
• Collaborate with the Administrative and Executive Assistant team and supported executives
• Provide backup support to other administrative team members as needed

• 7+ years of increasingly responsible executive administrative experience supporting senior leaders, or an equivalent combination of education and experience
• Proficiency in Microsoft Office applications and collaboration tools, including Outlook, Teams, Word, Excel, and Power Point
• Strong written communication, editing, and business grammar skills
• Ability to prepare polished executive-level materials
• Comfort working with basic financial, budget, expense, and reporting information
• Strong interpersonal skills and ability to build collaborative relationships across all organizational levels
• Ability to make sound, independent decisions and exercise initiative with confidence
• Solid understanding of corporate organization and structure
• Experience using modern productivity tools, including AI-enabled tools where appropriate, highly desired
• Must reside within commutable distance of the Portland, Oregon or Vancouver, Washington offices, or be willing to relocate
• Wired internet connection required for work-from-home options; satellite or cellular connections are not accepted
• Minimum internet speed requirements: 5
  
  Mb upload and 10
  
  Mb download
• Access to a personal mobile device required for Multi-Factor Authentication
• Background check required

Demonstrates extensive executive administrative support capabilities, including proficiency in Microsoft Office applications and strong written communication skills. Effectively manages executive communications, scheduling, and sensitive information while collaborating across organizational levels.

• Executive Administrative Support
• Microsoft Office Proficiency
• Strong Written Communication
• Budget and Expense Management
• Interpersonal Skills

• Drafting
• Editing
• Proofreading
• Formatting
• Expense Reporting
• Meeting Coordination
• Data Compilation
• Decision Making
• Corporate Organization Understanding
• AI-Enabled Tools

• Strong Interpersonal Skills
• Initiative
• Collaboration

• Executive Communications
• Stakeholder Interactions
• Office Coordination
• Workflow Organization
• Leadership Meetings

• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Microsoft Power Point