Executive Assistant to Executive Director – HCBS In-Home Service Agency

• Provide comprehensive, confidential support to the Owner and Executive Director.
• Extend the Director's capacity across the full range of executive responsibilities — operational, administrative, regulatory, and personal.
• Serve as the primary point of coordination for the Director's calendar, correspondence, project pipeline, and stakeholder communications.
• Manage the Director's professional and personal calendars, ensuring alignment across business priorities and personal commitments.
• Triage incoming communications, identify items requiring the Director's attention, and respond directly to matters within scope.
• Prepare meeting materials, agendas, briefings, and follow-up summaries.
• Maintain the Director's task list and proactively surface priorities, deadlines, and dependencies.
• Draft, format, and finalize professional correspondence, internal memoranda, formal letters to state agencies, HR documentation, and policy materials.
• Serve as a liaison among internal departments to advance executive priorities.
• Arrange in-state travel, accommodations, and itineraries.

• Minimum of three years of executive, administrative, or operations support experience, preferably in direct support of a founder, owner, or senior executive.
• Excellent written and verbal communication skills.
• Demonstrated organizational, prioritization, and project management capabilities.
• High level of discretion, judgment, and professionalism in handling confidential matters.
• Proficiency with Google Workspace, Microsoft Office, Docu Sign, and cloud-based document management systems.
• Willingness and capacity to learn agency-specific platforms, including eXPRS, Therap, Paychex Flex, Blaze, and Jot Form.
• Oregon residency, valid driver's license, reliable transportation, and current auto insurance.
• Ability to travel periodically within Oregon.
• Successful completion of a criminal background check and Oregon abuse registry clearance, as required for HCBS-affiliated personnel.
• Dedicated home office environment suitable for confidential work, including high-speed internet and secure handling of PHI.

Demonstrates strong organizational, communication, and project management skills while providing executive support. Proficient in managing complex calendars, drafting professional correspondence, and maintaining confidentiality in sensitive matters.

• Executive Support Experience
• Organizational Skills
• Project Management
• Google Workspace Proficiency
• Confidentiality and Discretion

• Project Management
• Calendar Management
• Professional Correspondence
• Task Prioritization
• Meeting Preparation

• Excellent Communication Skills
• Judgment
• Professionalism

• Criminal Background Check
• Oregon Abuse Registry Clearance

• Executive Responsibilities
• Confidential Support
• Stakeholder Communications
• In-State Travel
• Oregon Residency

• Google Workspace
• Microsoft Office
• Docu Sign
• Cloud-Based Document Management Systems
• EXPRS
• Therap
• Paychex Flex
• Blaze
• Jot Form