Executive Assistant

Celebrated as the #3 Top Workplace in the D.C. region for 2025 by The Washington Post since 2019, Goodwin Living is more than a team – it's a global family of individuals who represent more than 70 countries.

Goodwin Living is proud to be recognized as a Top Workplace in the greater Washington, D.C. region by The Washington Post every year since 2019 — and now nationally by USA Today. Since 2022, we’ve also been annually recognized as one of the top 100 employers for interns by the Top Virginia Employers for Intern Awards. These honors are based entirely on feedback from our team members, gathered through an annual third-party survey.

Here’s what they say makes us stand out:

• Embracing Diversity: Our strength is in our diverse team from over 65 countries, fostering an inclusive and vibrant culture that values every voice.
• Growth and Opportunities: We bolster personal and professional development, offering myriad opportunities, from on-the-job training to mentorship programs and financial support, to help you reach your full potential.
• Valuing Our Team Members: By prioritizing team member satisfaction, we create a fulfilling work environment with competitive benefits, work-life balance, and recognition programs, ensuring our team feels appreciated and valued.

Up to 77k (DOE)

M-F 9-5 (in person)

The Executive Assistant is a trusted, highly visible member of the Goodwin Living Home Office, providing administrative, logistical, and customer service support under the direction of the Director of Home Office Administration. This position primarily supports the COO, CFO, CMSO, Director of Home Office Administration, and other Strategy Team members as needed by managing details, coordinating information, anticipating needs, and helping work move forward smoothly.

The role requires sound judgment, initiative, critical thinking, professional communication, and the ability to interact effectively with all members of the organization and public. Because the position involves access to confidential information, the Executive Assistant must consistently uphold Goodwin Living’s standards for confidentiality, privacy, discretion, and professionalism

Prepares, edits, and distributes internal and external communications, correspondence, records, and forms with accuracy, clarity, professionalism, and appropriate sensitivity to audience and confidentiality.

Helps advance special projects and Strategy Team goals by organizing information, tracking next steps, coordinating across stakeholders, and identifying practical ways to keep work moving forward.

Coordinates the annual corporate insurance renewal process and Annual Disclosure Statement process by managing timelines, gathering information, following up with stakeholders, and supporting accurate and timely completion.

Processes department payroll through ADP accurately and on schedule, resolving questions or discrepancies with appropriate confidentiality and follow-through.

Manages contracts and documents requiring Strategy Team review or approval by tracking status, coordinating signatures or approvals, communicating next steps, and ensuring timely completion while maintaining confidentiality.

Partners with Strategy Team members to track goals, meetings, deadlines, and follow-up actions; helps clarify ownership, identify gaps, and maintain momentum on team priorities.

Approaches additional duties with flexibility, initiative, curiosity, and a commitment to responsive service.

Keeps leaders prepared and connected by proactively managing calendars, appointments, meetings, and conference calls, including complex coordination with internal leaders, residents, members, board participants, and external partners; uses Zoom, Microsoft Teams, and other tools to create smooth and professional meeting experiences.

Creates welcoming and well-organized meeting experiences by coordinating logistics, catering, supplies, communications, and follow-up with strong attention to detail; manages resident-facing meetings for the CFO and COO and serves as a responsive liaison between residents/members and senior leadership.

Helps bring high-quality…