Staff Assistant

Staff Assistant

Keeper Strategies is seeking a Staff Assistant to provide high-level administrative and organizational support to the CEO. This is a critical role in a fast-paced, mission-driven environment — you'll keep the CEO operating at full capacity while also playing a meaningful role in donor and funder relationship management.

This is a hybrid position based in the Washington, DC area. Full-time hours are preferred, though part-time arrangements will be considered for the right candidate.

Key Responsibilities

• Manage the CEO's calendar, including scheduling internal and external meetings, calls, and events
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries
• Prepare and reconcile expense reports, credit card statements, and reimbursements
• Serve as the primary scheduling and logistics point of contact between the CEO and internal/external partners
• Draft, proofread, and manage correspondence, briefing materials, and presentations on behalf of the CEO
• Track deadlines, action items, and priorities to ensure timely follow-up; document key decisions and next steps
• Support the CEO in managing donor and funder relationships across multiple clients and projects
• Maintain accurate records in CRM or donor tracking systems, including contact information, giving history, and personal details
• Track pledges and coordinate with the appropriate financial point of contact when gifts are secured
• Draft donor correspondence, acknowledgment letters, and follow-up emails on behalf of the CEO
• Assist with donor event coordination, including logistics and preparation of materials or talking points
• Provide occasional administrative support to other senior staff; handle confidential information with discretion

Qualifications

• Bachelor's degree required
• 3–5 years of executive support experience, ideally within a nonprofit, philanthropic, or consulting environment
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM or donor database tools (Salesforce, Hub Spot, or similar)
• Experience with Canva or other design tools for marketing materials
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills; high attention to detail
• High ethical standards, sound judgment, and professional discretion
• Ability to work independently and remotely when needed
• Genuine commitment to Keeper's mission and clients' vision; ideological alignment a plus

Compensation & Benefits

Keeper Strategies offers a competitive salary, health stipend, flexible and remote work options, generous vacation and paid leave, and opportunities for professional development and career advancement.