Executive Assistant and Operations Manager

Executive Assistant and Operations Manager Position Title Executive Assistant and Operations Manager Research Project Department/Unit Department/Unit Registrar's Office Location Posting  Number

Posting Number S254-26

Employee Group DPMG

Position Type Term

Duration of Contract (if applicable) 1 year

Employment Type

Full Time

Full-time Equivalency (FTE) 1.0

Salary $55,850 - $74,599 per annum

Classification ADM-04

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

The Registrar’s Office (RO) is a large, multi-unit, multi-site operation that supports students throughout their academic journey, from enrolment to convocation and beyond. Through a wide range of services and functions, the RO provides critical support for the University’s mission while safeguarding the integrity of institutional policies and student records. The RO also leads Dalhousie’s strategic enrolment management efforts. Reporting to the University Registrar, the Executive Assistant and Operations Manager provides exceptional executive, operational, governance, and administrative support to the Registrar’s Office.

• Provide executive-level support to the Registrar by managing priorities, schedules, and sensitive matters in a complex and fast-paced environment.
• Coordinate strategic meetings, governance activities, ensuring seamless planning, execution, and follow-up.
• Develop high-quality briefing materials, research, reports, and correspondence to support decision-making and institutional initiatives.
• Support the administration of key governance and leadership committees through effective coordination of agendas, submissions, and meeting documentation.
• Lead the development and enhancement of office operations, systems, and administrative processes to improve efficiency, service delivery, and compliance.
• Coordinate projects, monitor strategic priorities, and foster collaboration across the Registrar’s Office and the broader University community.

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

• Undergraduate degree, plus a minimum of three to five years’ of relevant senior-level administrative experience (or an equivalent combination of training and experience).
• Demonstrated understanding of administrative controls, records management, policy compliance, governance processes, approval workflows, confidentiality requirements, and risk-informed decision-making.
• Exceptional organizational, analytical, and communications skills, with strong attention to detail and the ability to manage multiple priorities within a confidential environment.
• Demonstrated ability to exercise sound judgment, think critically, and respond appropriately to complex situations.
• Demonstrated understanding of and commitment to supporting a diverse student population, including awareness of the impact of values, culture, communication styles, beliefs, and practices on the student experience.

• Experience in project coordination, governance support, records management, policy and compliance activities.
• Experience working in a complex, decentralized, unionized, or post-secondary environment.

The successful candidate is expected to…