Hybrid Personal Administrative Assistant

POSITION OVERVIEW

Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative/Personal Assistant for a growing nonprofit organization dedicated to supporting mental wellness and community healing initiatives. This is a hybrid opportunity based in Jacksonville Beach, Florida, with onsite work required Monday, Thursday, and Friday and remote work available Tuesday and Wednesday. This is an exciting opportunity for a highly organized, proactive professional who enjoys wearing multiple hats and making a meaningful impact behind the scenes.

The Administrative/Personal Assistant will provide executive, administrative, and personal support while helping organize and streamline the day-to-day operations of a home office and small business environment. The ideal candidate is detail-oriented, dependable, and thrives working independently while supporting leadership across a variety of projects and priorities.

• Hybrid schedule with remote flexibility on Tuesdays and Wednesdays
• Competitive pay of $20/hour plus mileage reimbursement for approved business travel
• Temp-to-hire opportunity with long-term growth potential
• Flexible daytime schedule of approximately 20 hours per week , typically between 10:00 AM and 4:00 PM
• Opportunity to make a meaningful impact supporting organizations dedicated to healing, wellness, and community engagement

• Manage calendars, schedule appointments, coordinate meetings, answer phone calls, and respond to emails on behalf of leadership.
• Provide administrative and personal assistant support, including organizing files, maintaining records, running occasional errands, and supporting daily office operations.
• Coordinate communications, events, speaking engagements, community partnerships, and program-related activities.
• Create and maintain organized systems, templates, digital files, and office processes to improve efficiency.
• Assist with newsletters, online registrations, social media, and other administrative technology platforms.
• Handle confidential information with professionalism while proactively tracking projects, deadlines, and follow-up items.

• Administrative, executive assistant, personal assistant, or office management experience in a small business, nonprofit, or home office environment.
• Strong organizational skills with exceptional attention to detail and the ability to independently manage multiple priorities.
• Professional communication skills with experience handling calendars, correspondence, scheduling, and confidential information.
• Comfortable learning and utilizing common office technology, virtual meeting platforms, digital file management systems, and online communication tools.
• Self-motivated, dependable, adaptable, and committed to providing outstanding administrative support.

• $20.00 per hour
• Approximately 20 hours per week
• Hybrid work schedule
• Mileage reimbursement for approved business travel
• Temp-to-hire opportunity with potential for long-term employment

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.