Executive Assistant, SEPS

Position Summary

Sony Corporation of America (SCA) is seeking a dynamic Executive Assistant, SEPS to support high level executives and their team. The position will encompass a variety of administrative responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills. This position will be on a hybrid schedule with 3 days per week in the San Diego office.

• Provide executive support to senior‑level executives and their teams.
• Organize and support meetings including reserving conference rooms, sending meeting invitations, arranging technical support, placing catering requests, and preparing security access.
• Maintain agenda and supporting materials for staff meetings; track and follow up on action items and communication threads across the team.
• Distribute department mail; arrange messenger and overnight package services.
• Arrange and manage travel including flights, hotels, and rental vehicles.
• Prepare expense reports.
• Create and prepare presentations, spreadsheets, and memos.
• Maintain/archive files that may contain confidential information.
• Prepare and launch documents for e‑signatures.
• Onboard/offboard personnel.
• Coordinate Facilities and IT requests.
• Support Administrative Professional initiative.
• Order/maintain department supplies; coordinate procurement and distribution of branded swag and promotional items.
• Organize team‑building events.
• Assist in projects as needed.
• Track SEPS contracts and approval flows.
• Track and manage communication items including follow‑ups, action items, and key correspondence across internal and external stakeholders.
• Create monthly SEPS Newsletters and similar artifacts.
• Help maintain a SEPS Calendar for key milestones, vacation schedules and workshops.
• Perform other related duties as assigned.
• Liaise and build relationships with other groups within the organization.

• College degree preferred.
• Minimum of 5 years executive level administrative experience.
• Organized and detail‑oriented with the ability to plan ahead and anticipate needs of the team.
• Ability to work under pressure, multitask, and problem solve.
• Excellent communication skills, both written and oral.
• Collaborative team player, working professionally with other departments and assistants.
• Fluent in Japanese required.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, One Drive, SharePoint, One Note).
• Must be authorized to work in the United States.

The target annualized base salary range for this position is $75,000 to $83,000. The individual will be paid hourly and eligible for overtime. In addition to the annual base salary, this role has an annual bonus target of 5%. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors including the qualifications of the individual applicant, years of experience, skills, education, certifications, and location.

• Comprehensive medical, prescription drug, dental and vision coverage for employees, spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA).
• Employee assistance plan and comprehensive behavioral health benefits.
• Fertility benefits, including surrogacy and adoption assistance programs.
• Basic and supplemental life insurance for employees and supplemental life insurance coverage for spouses/domestic partners and children.
• Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance.
• Short‑term and long‑term disability plans.
• Up to 12 weeks of paid parental and caregiver leave.
• 401(k) Plan with pre‑tax, Roth, and after‑tax options and company match with full vesting.
• Education assistance and student loan programs.
• Opportunities to train and participate in Administrative Professionals L&D initiatives.
• Flexible work arrangements, including remote work schedules.
• Time off including vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and…