Office Coordinator

Eden Prairie Office, 7078 Shady Oak Road, Eden Prairie, Minnesota, United States of America

Posted Thursday, August 20, 2026 at 5:00 AM

About Sun Opta

Sun Opta delivers customized supply chain solutions and innovation for top brands, retailers, and food service providers across a broad portfolio of beverages, broths, and better-for-you snacks. With over 50 years of expertise, Sun Opta fuels customers’ growth with high-quality, sustainability-forward solutions distributed through retail, club, food service, and e-commerce channels across North America.

Job Summary:

This position provides essential administrative and office support while serving as a primary point of contact for employees and visitors. The role oversees front desk operations and helps maintain a clean, organized, and welcoming office environment. Responsibilities also include coordinating meeting spaces, supporting Culture Committee events, ordering and maintaining office supplies, and assisting with administrative and new hire activities. The position works collaboratively across the organization to support efficient day-to-day office operations.

Essential Job Functions:

• Manage front desk operations, including answering incoming calls, greeting visitors, handling mail, shipping/receiving packages and managing back door deliveries.
• Monitor and respond to shared email inboxes and voicemail.
• Maintain clean, organized, and well-stocked shared office spaces, including reception areas, conference rooms, employee kitchen, supply rooms, and stockrooms.
• Perform general housekeeping duties, including loading and unloading dishwashers, cleaning and organizing kitchen areas, and replenishing beverages and supplies.
• Assist with planning and execution of Culture Committee events, including communications, logistics, set up and clean‑up.
• Prepare and maintain meeting spaces by ensuring beverages are stocked, room is set up and clean, and any other related logistics.
• Assist with administrative tasks, including entering and processing purchase orders, coding invoices, and supporting new hire setup.
• Purchase, stock and organize supplies for meetings, events and office use.
• Analyzes problems, determines approach, compiles, and analyzes data.
• Other duties as assigned.

Supervisory Responsibilities:

• None.

Qualifications:

Required Qualifications:

• High school diploma or equivalent experience.
• Working k nowledge of Microsoft Office (Word, Excel, Outlook, etc.)

Preferred Qualifications:

• 2+ years of experience in administrative and/or support staff activities.
• Results ‑ driven, proactive workstyle with a strong commitment to service, collaboration, and problem-solving (Speed, Customer Centricity, Dedication, Problem‑Solving, Entrepreneurship).
• Demonstrated integrity and professionalism with sound judgment in decision‑making and workplace interactions (Dedication, Customer Centricity).
• Adaptability in fast ‑ paced or changing environments (Speed, Entrepreneurship).
• Strong communication skills with the ability to convey information clearly to a variety of audiences (Passion, Customer Centricity).
• Relationship ‑ building skills that foster trust, teamwork, and strong internal partnerships (Customer Centricity, Dedication).
• Effective time and priority management (Speed, Dedication).
• Ability in resolving conflict with a practical, people‑focused approach (Customer Centricity, Problem ‑ Solving).
• Consistent attention to detail and commitment to high ‑ quality work (Passion, Dedication).
• Accurate data entry skills and exceptional ability to edit for spelling, punctuation, and grammatical errors.

Additional Considerations:

Travel Requirements:

• None.

Location:

• Sun Opta Headquarters, Eden Prairie, MN.
• Relocation or international remote working arrangements (outside of the US) will not be considered.
• Majority of work is performed in an office environment.
• Monday‑Friday 40 hours per week; some flexibility may be needed on occasion.

Physical Demands:

• Prolonged periods of sitting and working at a computer, including frequent screen use and visual focus.
• Frequent use of hands and fingers for typing, mouse use, and handling documents or office equipment.
• Occasional standing, walking, bending,…