Executive Assistant - Facilities Management

About Toronto Community Housing Corporation

Toronto Community Housing Corporation (“TCHC”) is the largest social housing provider in Canada and the second largest in North America. We are wholly owned by the City of Toronto and operate in a non-profit manner. TCHC provides homes to over 41,000 low and moderate-income households in 88 of Toronto's neighbourhoods, with 93,000 tenants from many different backgrounds with a diversity in age, education, language, mental and physical ability, religion, ethnicity and race.

We are an essential part of the City of Toronto's fabric and social system. Our over 2,000 employees work to achieve our vision of quality homes in vibrant communities where people are proud to live and work.

Full-time Permanent

$80,614.68 - $96,737.62

Monday – Friday 36.25 hours per week

931 Yonge Street

Yes

Non-Union

Facilities Management

One (1)

Existing

5

Existing

Candidate List

• Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;
• Minimum three (3) weeks of paid annual vacation days, increasing with years of service;
• Four (4) paid personal days;
• Defined benefit pension plan with OMERS, includes 100-per-cent employer matching;
• Health and dental benefits, including a health spending account available upon your start date;
• Employee and family assistance program;
• Maternity and parental leave top up (93% of base salary);
• Training and development programs including tuition reimbursement of $1500 per calendar year.
• Fitness membership discount;

This job offers the opportunity to work from home as part of a hybrid work arrangement. This arrangement will allow you to work some days at a TCHC work location and the rest of the time from home. The amount of time required to work at a TCHC work location is flexible, while considering operational and service delivery requirements.

Reporting to the Vice-President, Facilities Management, the Executive Assistant provides comprehensive administrative, operational and coordination support to the Vice-President and Facilities Management Senior Leadership Team and the Facilities Management Office. The role is responsible for supporting the effective operation of the division through the coordination of schedules, meetings, communications, reporting activities and administrative processes. Working closely with leaders and staff across Facilities Management, the Executive Assistant maintains calendars, monitors key deadlines and deliverables, supports divisional communications and employee engagement activities, and ensures accurate records and information are maintained.

The position requires strong organizational skills, attention to detail, sound judgment and the ability to manage multiple priorities while handling confidential and sensitive information with discretion.

• Maintains divisional trackers, action logs and reporting schedules.
• Tracks Board, ELT and divisional reporting requirements, maintaining schedules and following up on outstanding deliverables.
• Coordinates the collection and consolidation of information for reports, presentations and submissions.
• Assists with maintaining reporting calendars and ensuring divisional reporting requirements are completed within established timelines.
• Maintains awareness of TCHC board, committee, and Toronto City Council meetings and agendas.
• Prepares correspondence, presentations, staff communications and divisional updates on behalf of the VP Facilities Management, to support employee engagement, information sharing and communication across the division.

• Provides calendar management and scheduling on behalf of the VP Facilities Management
• Reviews the VP’s schedule daily to identify arising and potential conflicts and make adjustments to accommodate emerging priorities, respecting demands from competing stakeholders.
• Communica…