Staff Assistant Ii, Utampa Online

Staff Assistant Ii, Utampa Online

Location:

Tampa

STAFF ASSISTANT II, UTampa Online

Adult and Summer Academic Program and UTampa Online has a position for Staff Assistant II to assist with all administrative support duties. This position will report to the Director of Distance Learning.

• General UTampa Online Support
• Reporting for various tasks - for UTO related online development and enrollment information
• Work with the Office of Public Affairs and Communication for website updates.
• Work with campus partners on annual catalog updates/additions/edits.
• Other duties as assigned.
• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with other cultures and backgrounds.
• Manage some budget items such as UTO expense, travel, registration, technology subscriptions, etc.
• Annual Budget planning - coordinate with UTO director.

• Manage and track course development for UTO. This involves managing and updating an Excel spreadsheet.
• Create course development progress reports using data collated from a spreadsheet.
• Facilitate UTampa Online cohort meetings and UTO annual luncheon. This involves coordinating with other units in the University.
• Responsible for stipend payments to faculty for online course development
• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with other cultures and backgrounds.

• 1.
  
  Education:
  
  Bachelor's degree required
• 2.
  
  Experience:
  
  At least two years in a higher educational setting preferred
• 3. Technical
  
  Skills:
  • a. Two (2) years skilled administrative and/or office management
  • b. Proficiency with MS Office:
    Excel, Word, PowerPoint, Adobe Creative Cloud tools, and any database management tool
  • c. Knowledge of or the ability to quickly learn The University of Tampa software programs such as Workday and other relevant applications.
  • d. Willingness to embrace new technologies and innovative organizational practices.
• 4. Communication:
  • a. Excellent written, oral, interpersonal, and communication skills and the ability to establish priorities and manage time wisely.
  • b. Demonstrated excellence in customer service.
• 5. Project Management:
  • a. Ability to handle multiple tasks in a fast-paced environment.
  • b. Ability to analyze data and develop reports
  • c. Ability to establish priorities and manage time wisely.
  • d. Ability to meet deadlines.
  • e. Contribute to process improvement.

Monday-Friday, 8:30 a.m. to 5:00 p.m.

Summer:
Monday-Thursday, 8:00 a.m. to 5:30 p.m.

Occasional evenings and weekends may be required.

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.