Business Operations Coordinator

Business Operations Coordinator

Job Family:
Administrative Assistant

City/State:
Colorado Springs, CO USA

Type and

Schedule:

Full-Time, Salary/Exempt, on-site with limited remote work flexibility.

Annualized Salary Range: $80,000.00 - $95,000.00 commensurate with experience

Caliola is a n award-winning woman-owned small business that is improving and protecting our Nation's way of life through secure collaboration and resilient communications. Our engineers, subject matter experts, and veterans are developing and delivering trusted solutions for mission-critical communications. We seek teammates who share our core values:

These values guide how we work every day. At Caliola , you will find technically challenging, mission-focused work within a flexible and collaborative culture that is uncommon in the defense industry. We offer flexible PTO, subsidized health insurance, 401(k) matching, professional development, and a competitive compensation structure designed to support long-term growth.

Caliola Engineering is seeking a Business Operations Coordinator who brings energy into a room, sees what needs to be done, and jumps in with a genuine help-first attitude. This role is at the heart of the employee and workplace experience, helping create an environment that feels welcoming, organized, upbeat, and unmistakably Caliola. We are looking for someone who takes pride in making things better, whether that means anticipating a need, solving a problem, creating a memorable employee experience, or simply making sure the workplace is ready for the day ahead.

The right person is positive, resourceful, highly organized, and naturally dependable, with the judgment and initiative to keep things moving without waiting to be asked. If you love helping people, creating order, bringing great energy to a team, and being the person others can count on, this could be an incredibly rewarding role.

• Coordinate office needs, shared spaces, vendors, mail, deliveries, service requests, meetings, and company events.
• Support a professional and welcoming workplace by managing visitor logistics, conference room readiness, celebrations, and other employee experience activities.

• Coordinate scheduling, travel, expenses, meetings, document preparation, correspondence, and recurring operational tasks.
• Provide reliable support to leaders and teams while independently managing assigned priorities.

• Coordinate company events, meetings, meals, celebrations, and office setup to ensure spaces are prepared and ready.
• Maintain shared spaces, including conference rooms, kitchens, and break areas, so the workplace remains organized, stocked, clean, and welcoming.

• Support onboarding, offboarding, personnel files, training records, benefits documentation, and recurring HR processes.
• Maintain confidential information and ensure required records and documentation are complete and current.

• Maintain accurate information in trackers, spreadsheets, forms, and company business systems.
• Review records for completeness, consistency, and accuracy, and correct discrepancies as appropriate.
• Apply consistent naming, filing, formatting, version control, and retention practices.

• Bachelor's degree in Business Administration, Human Resources, Organizational Management, Communications, or a related field preferred.
• Minimum of three years of full time, professional experience in business operations, administration, office coordination, executive support, marketing coordination, Human Resources support, or a related role.
• Demonstrated ability to independently manage recurring responsibilities, deadlines, schedules, and administrative workflows while balancing competing priorities and following work through completion.
• Strong written, organizational, and technical skills, including proficiency with Microsoft Office, careful proofreading and document formatting, accurate recordkeeping, and the ability to learn new systems quickly.
• Ability to collaborate effectively across functions, communicate professionally with employees, leaders, visitors, and vendors, handle confidential information appropriately, and work on-site in Colorado Springs.
• Ability to obtain and maintain a U.S. Government Secret security clearance.

• Active or recently held U.S. Secret security clearance.
• Background supporting office operations or a front desk in a professional environment.
• Familiarity with HR administration, including onboarding, employee records, benefits materials, or training coordination.
• Proven ability to coordinate meetings, travel, company events, vendors, and employee activities.
• Trusted handling of sensitive and confidential information.
• Comfortable working in a fast-growing organization with shifting priorities and evolving needs.
• Exposure to Department of…