Administrative Assistant II, III, or Sr

Administrative Assistant II, III, or Sr.

This position will coordinate all administrative functions and provides multifaceted administrative support in the regulatory legal department. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. and providing clerical support in all phases of the state regulatory process including making filings. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, producing a variety of pleadings and internal and external reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

Job duties/responsibilities include: providing administrative support to multiple attorneys with heavy regulatory case load, answering multiple phone lines, monitoring email communications, maintaining attorneys' calendars, making travel arrangements, scheduling meetings, and arranging meeting facilities and catering. Communicating with various internal departments to collect information/documents, respond to requests, and obtain services on behalf of department. Communicating with state regulatory agencies and outside counsel and staff.

Managing correspondence and routine documents and presentations given minimal direction. Drafting, proofreading, editing, formatting, and finalizing as directed, various documents using Microsoft Word, Excel, Adobe Pro, and PowerPoint. Accurately and timely filing and tracking complex regulatory pleadings and other legal documents in compliance with applicable requirements. Maintaining well-organized and detailed filing system and shared/collaborative sites and support compliance with applicable record retention policies.

Processing expense reports and input employee worked hours into payroll system. Managing administrative affairs of the department including invoice processing, supply equipment procurement, document scanning, file management, etc. Providing administrative support in all phases of regulatory proceedings including compiling filings and exhibits, filing discovery, and hearing preparation. Tracking and keeping current with department office procedures and company policy guidelines. Handling multiple assignments, work within deadlines, respond to changing priorities, and maintain confidentiality of legal matters and departmental issues.

Being proactive in forwarding work issues to the appropriate managers/supervisors. Providing general support to visitors. Assignments may involve overtime hours. Regular attendance is essential; remote work is limited. Various additional duties or assignments requested by senior management.

Minimum education required of the position typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Minimum experience required of the position Asst-Administrative II (S) - 2-4 years legal administrative, secretarial, or paralegal experience Asst-Administrative III (S) – 4-6 years legal administrative, secretarial, or paralegal experience Asst-Administrative Sr (S) – 6+ years legal administrative, secretarial, or paralegal experience Minimum knowledge, skills, and abilities required of the position Must have typing ability.

Must be proficient in MS office tools - Word, Excel, PowerPoint, and Sharepoint, etc. Requires good customer services experience. Requires the ability to maintain confidentiality. Preferred Qualifications Experience in regulatory compliance and/or legal field. Experience supporting multiple managers (preferably attorneys) Any certificates, licenses, etc., required for the position Must be EEI SASS test recommended.