Administrative Assistant - Police

Position: Administrative Assistant - Police Recruitment
APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .POSITION SPECIFICS Penn State University Police and Public Safety (UPPS) is responsible for protecting and serving more than 100,000 students, employees, and visitors at all campuses across the Commonwealth of Pennsylvania.

We are a cohesive and centralized department with sworn police officers who have full law enforcement authority serving all campuses with our headquarters located at University Park.

We are hiring a UPPS Administrative Assistant
- Police Recruitment to join our team. We're looking for a well-rounded Administrative Assistant to provide assistance to the District Chief overseeing police administration at the University Park campus. This position is a central link connecting the Penn State Police Department with various local, state and federal policing agencies, outside vendors, University-wide departments, as well as Penn State personnel to include students, faculty, and staff members.

Responsibilities will include:

Administrative aspects of the recruitment process:

Assist in the posting and maintenance of job vacancies in Workday Work in tandem with Talent Acquisition and Human Resources to ensure timely completion of all hiring requirements

Schedule candidate interviews

Coordinate pre-employment appointments, fingerprints, and meetings

Create and maintain files and databases for all candidates

Submit all recruitment-relevant paperwork related to the hiring and onboarding of new employees

Participate in the development and scheduling of initial new hire week requirements

Updates to department Intranet:

New hire, separation, transfer, and promotion announcements

Contractual seniority lists updates

Maintain department email and listservs via Office 365

Support and back-up to department key and facility coordinator

Support and maintain supervisor meeting schedules

Collect, organize, research, and analyze information and data to assist in preparing reports, presentations, summaries, and proposals

This position will work in various University databases and software programs including, SIMBA (System for Integrated Management, Budgeting, and Accounting), Workday/Worklion (our HR Information System), SAP Concur, scheduling software and lost & found tracking among others.

This is an on-site position requiring attendance in the office five days per week. We recognize that unexpected situations arise, so occasional remote work may be approved for emergency or exceptional circumstances with manager approval. This role is not a hybrid position.

The successful candidate:

Must be detailed oriented including the ability to apply University and department policies as well as the collective bargaining agreement

Will be able to multitask and meet strict deadlines

Must have excellent written and verbal communication skills, as well as the ability to work with minimal supervision

Exercises good judgment when dealing with sensitive and confidential information

Possess proficient skills utilizing Microsoft Office programs such as Word, Excel, Teams and PowerPointMINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSGeneral Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience

Required

Certifications:

None An in-depth background investigation and a CJIS fingerprint check will be required to work within the police facility.

BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITS The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.Salary Structure
- Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

For more detailed…