Proposal Coordinator

Salary Range: $65,000 – $85,000 annually

Location:

90% Remote; 10% in Office with travel, preferably within 1 hour of Knoxville, TN. Eligible candidates must reside in AL,TN, MI, OH, IN, FL, WV, NC, TX, PA

IACMI is seeking a Proposal Coordinator at our headquarters in Knoxville, TN to provide support to the Program Director. This would be mostly a remote position with the exception of travel to the corporate office in Knoxville quarterly and to various IACMI events. This is a new position supporting various proposals mainly under the Department of War and Department of Energy.

Some of our projects and proposals are exceptionally large, highly complex and require a great deal of detail in the creation and coordination with the Principal Investigator (PI), IACMI staff and many sub-recipients.

• Interpret funding opportunities and request for application requirements, compiling a list of documents required, creating a schedule for completion of those documents, and communicating the requirements and schedule to internal and external parties to ensure timely submission of all required materials
• Gather and review proposal documents for submission to ensure all documents are in compliance with the requirements listed in the funding opportunity or proposal request
• Schedule and conduct go/no go proposal meetings with internal team members, including members of IACMI’s leadership team
• Collaborate with Project Controller, Project Finance Team, Workforce or other internal or external teams to understand the proposed budget in comparison to the statement of work to ensure alignment
• Organize and facilitate internal and external meetings (via MS Teams, Zoom, or in-person) to coordinate the completion of documents and communicate requirements of the funding opportuning or proposal request
• Generate reports, charts, and dashboards reflecting proposals and their statuses for internal leadership and other IACMI teams.
• Maintain pro‑active, positive communication with diverse stakeholders across multiple states, including administrative and technical points of contacts for partners on proposals
• Utilize available management and/or organization systems (e.g., , SharePoint, contract management system) to track and manage proposals
• Communicate to the appropriate internal and external parties the proper statutory interpretation for post‑award requirements noted in the funding opportunity or request for application
• Assist with other program management and contractual tasks as needed
• Perform other duties as assigned

• Bachelor's or a higher degree in a relevant field
• Minimum of three years of experience in proposal management and coordination, e.g., grants/awards, proposals, government or non‑profit experience, federal funding, responding to funding opportunities, FOAs/NOFOs/RFPs
• Ability to collaborate and work effectively on a project team in a remote environment
• Demonstrated planning, scheduling, organizing, and management skills
• Ability to prioritize, coordinate, and manage proposals simultaneously to meet constant deadlines in a fast‑paced environment with changing priorities
• Ability to be detail‑oriented with strong organizational and problem‑solving skills
• Ability to communicate effectively, including active listening skills, plus the ability to work with a diverse group of faculty, staff, administrators and other stakeholders
• Knowledge of Federal OMB Uniform Guidance, Federal Acquisition Regulations, and/or granting agency requirements and the ability to interpret federal terms and conditions and proposal documents
• Familiarity with DOE and DOW contracts, funding opportunities, and/or cooperative agreements or experience working with government agencies and/or non‑profit organizations
• Excellent customer service skills, including the ability to interface with all levels of employees, officials, and sub‑recipient personnel
• Knowledge of Excel and proficiency using Teams, Word, Outlook, and PowerPoint required
• Ability to maintain confidentiality of contractual, financial, personnel, and privileged documents and communication
• Enthusiasm for IACMI’s mission to engage, support, and elevate members…