Executive Assistant

Job Summary

The Executive Assistant will be confident in working independently and with ambiguity, as well as being a strong team player. The position works within a wider team supporting the Office of the CIO. The role will be required to maintain an understanding of the CIO’s strategic priorities and the strategic priorities of the University and apply this awareness to the support of the CIO and Deputy CIOs.

Under direction, this individual will oversee a variety of administrative projects, communicate matters with internal and external constituencies including senior university leadership, faculty, and staff; design and produce reports and presentations, schedule and coordinate meetings, travel coordination and prepare expense reports on behalf of the CIO and Deputy CIOs. At Team ITS, your success matters as much as the mission.

Learn more about our flexible, highly dynamic, and values-first culture .northeastern.edu. This position is onsite 4 days per week, and eligible for remote work 1 day per week. Regrettably, the university is unable to work sponsor for this role, now or in the future.

Bachelor's degree and minimum of 7 years of administrative experience required Expertise of calendar management, specifically managing multiple VPs and AVPs calendars at one time Must be able to work and make decisions independently, to exercise discretion and good judgment in areas of responsibility Must be able to communicate professionally and effectively with people at all levels of the organization as well as with external constituents High-level comfort working with technology is necessary Proficiency in Microsoft Office Suite—especially Excel, Word, PowerPoint and Outlook, Teams—and One Note In this fast-paced office, the successful candidate will be extremely adept at planning, prioritizing and possess a strong organizational background along with ability to be flexible, professional, and creative in responding to requests with short turnaround Strong proofreading, attention to detail and follow through skills are essential as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment while handling multiple priorities Experience dealing with sensitive personnel information

Experience with managing and executing projects on behalf of senior member of an organization Experience and willingness to work with digital workflow tools such as Microsoft To Do, Microsoft Flow, SharePoint, and Service Now to ensure follow through on AVP requests. Experience working in IT, technology, or higher education organization preferred.

Calendaring and support for CIO Provide support for the CIOs calendar in coordination with Head of the OCIO & IT Operations Track and manage agendas, projects, action items, priorities, and Microsoft Teams Execute items related to purchase requests on behalf of the CIO Complete expense reports, vendor justification forms & quotes Make purchases on behalf of the CIO Prep and/or complete spreadsheets, reports, presentations, documents and dashboards Calendaring and Support for the Deputy CIOs Complex calendar management for both Deputy CIOs Daily briefings for Deputy CIOs using One Note, Microsoft To Do, & Microsoft Flow Execute items related to purchase requests on behalf of the Deputy CIOs Complete expense reports, vendor justification forms & quotes, Make purchases on behalf of the Deputy CIOs Track and manage agendas, projects, action items, priorities, and Microsoft Teams Prep and/or complete spreadsheets, reports, presentations, documents and dashboards Special Projects Onboarding & Offboarding for the direct hires of the Deputy CIOs Coordinate OCIO events, virtual gatherings, and travel for the CIO & Deputy CIOs Assist with projects and planning for the OCIO on behalf of the Head of the Office of the CIO & IT Operations Assist with special HR requests for the Deputy CIOs & Head of the Office of CIO & IT Operations

General Administration

Northeastern University considers factors such as candidate work experience, education and skills…