Senior Operations Coordinator

The Santa Cruz Mountains Trails Stewardship (SCMTS) is a nonprofit trail stewardship organization dedicated to trail building, responsible land management, and education. We work to support, preserve, and expand sustainable trail access throughout the Santa Cruz Mountains area. We’re trail builders, resource management experts, and outdoor enthusiasts who are driven to provide legal, equitable, and sustainable trails for all users.

SCMTS’ Operations Senior Coordinator is responsible for supporting day-to-day office and administrative operations. Reporting to the Operations Manager, this role takes ownership of routine operations with a high degree of autonomy. The role also provides direct administrative support to the Executive Director and Trails teams, assisting with scheduling, coordination, and project-related administrative needs. This is an in-person position based at the SCMTS office, with occasional remote work flexibility at the manager’s discretion.

• Oversee day-to-day office operations, including shared space upkeep, office organization and supply inventory management, to ensure a safe, functional, and welcoming workplace
• Coordinate with vendors on an ongoing basis, including cleaning services, maintenance, and repairs
• Manage office safety and compliance by performing routine inspections of emergency equipment including security systems, alarms, first aid kits Administrative & Executive Support
• Monitor and respond to general office inquiries across multiple channels (email inbox, office phone, Slack, and in-person), resolving or routing as appropriate
• Provide scheduling and calendar management support to the Executive Director, as well as coordination support for Executive Director meetings
• Provide technology setup and basic IT troubleshooting support for staff
• Provide scheduling and logistics support for Operations-led meetings, staff trainings, all-staff activities, and staff travel as needed
• Support new hire onboarding logistics, including workspace setup, equipment, supplies coordination, and mandatory trainings
• Handle mailings and local pickups

• Support the Trails Construction Project Manager with invoicing, including tracking and following up with subcontractor invoices and collecting receipts
• Support Rolling Forecast updating
• Support Trails Planner with gathering documentation for bids and RFPs
• Contract administration support for insurance and bonding requirements
• Manage DMV and vehicle-related filings, including paying registration fees, scanning, and maintaining records
• Manage the maintenance schedule and liaise with Trails PM to ensure its adherence
• Manage the yard including its operations, upkeep and safety
• Support Trail Crew PDP and training schedule
• Support Trail Projects naming convention and file organization in Google Drive Qualifications
• 2+ years experience working in an office/nonprofit environment
• Demonstrated ability to work independently and manage competing priorities without close supervision
• Strong organizational skills with exceptional attention to detail
• Clear and professional written and verbal communication skills
• Experience in an office operations, administrative, or coordinator role
• Comfortable with basic technology troubleshooting and staff tech support
• Proactive problem-solver who identifies and resolves issues before they
• Experience coordinating with vendors, contractors, or external service providers
• Familiarity with Google Workspace (Drive, Calendar, Gmail) and Microsoft Office

• Experience with project management or task tracking tools (e.g., Asana, , Notion)
• Experience supporting executive-level staff, including calendar management and meeting coordination
• Knowledge of SCMTS, familiarity with trail building and recreation communities throughout California

This job requires prolonged sitting and use of a computer and mouse. It may require participation in field trips on uneven trails with variable grades. The ability to lift up to 45 lbs and to bend and squat is required for routine office and supply management tasks. These requirements…