Administrative Associate

Administrative Support Assistant III

The Department of Epidemiology and Biostatistics invites applications for an Administrative Support Assistant III position. This role provides high-level administrative support and operational coordination, contributing to the smooth and effective day-to-day operations of the Department. The position serves as the primary administrative partner to the Department Chair, supporting the Chair in coordinating departmental priorities, faculty and staff administrative processes, communications, deadlines, and day-to-day departmental operation.

Working with minimal supervision and in close collaboration with the Department Chair and Program Directors, the position coordinates complex departmental administrative processes, provides guidance to faculty, staff, and students regarding University and College procedures, and identifies opportunities to improve departmental workflows and administrative practices. The position will provide oversight and work direction to temporary student employees, and serves as a key liaison between the department and College and University administrative offices.

This position offers a hybrid work arrangement, combining on-site work at the University of Arizona campus with remote work flexibility. Flexible work arrangements are contingent upon maintaining appropriate departmental coverage and meeting the operational and supervisory needs of the department. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays;

U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities:

• Coordinate day-to-day administrative operations supporting the department's academic, research, service, and administrative missions.
• Serve as primary administrative support for the Department Chair to assist in scheduling, calendar management, and prioritizing tasks.
• Work with the Department Chair and Program Directors to establish administrative priorities, track deadlines, and coordinate completion of departmental activities.
• Apply extensive knowledge of University, College, and departmental policies and procedures to resolve administrative issues and provide guidance to faculty, staff, students, and visitors.
• Assist in the development, documentation, implementation, and maintenance of departmental administrative protocols, procedures, templates, and workflow systems.
• Monitor changes in University and College policies, procedures, systems, and administrative requirements; communicate relevant updates and assist with implementation of changes within the department.
• Evaluate administrative workflows and recommend improvements to increase efficiency, consistency, responsiveness, and compliance.
• Maintain departmental records, files, databases, calendars, and tracking systems.
• Serve as the department's primary administrative liaison with the College of Public Health Faculty Affairs office for faculty personnel processes.
• Coordinate departmental administrative components of promotion and tenure, continuing status, annual performance review, and other faculty review processes in accordance with College and University requirements and timelines.
• Assist faculty with preparation and submission of promotion and tenure dossiers and other faculty affairs materials, including communicating requirements, maintaining timelines and checklists, reviewing materials for administrative completeness, and coordinating submission.
• Coordinate external reviewer processes for promotion and tenure and other faculty reviews, including maintaining reviewer information, preparing correspondence, tracking responses and letters, maintaining confidential records, and ensuring materials are received according to established timelines and procedures.
• Coordinate teaching evaluation and other documentation required for faculty review processes.
• Maintain confidential faculty personnel records and tracking…