Development Assistant, Gift Planning

Join Our Team and Make a Difference in Higher Education!

At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office is committed to fostering a culture where employees find community, a sense of belonging, and the opportunity to contribute meaningfully to our mission and purpose.

By joining our team, you'll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents, the University of Colorado's system administration includes 19 units that provide essential services to CU's campuses in Aurora, Boulder, Colorado Springs, and Denver, as well as the Office of the President. While not a part of any one campus, we are proud to serve in the centralized office for the University system.

Together, we ensure CU continues to deliver outstanding education, groundbreaking research, and valuable service to our communities.

We believe in creating an environment where the unique experiences and perspectives of everyone are embraced, enriching the work we do and the strategic outcomes we pursue. If you're passionate about making a difference, contributing to a dynamic team, and supporting a mission that matters, we encourage you to apply and be part of our journey.

Learn more about CU System Administration.

Position Summary:

The CU System Office of Advancement provides excellent customer service, strategy, expertise, and efficiency to our partners on CU's campuses and at the University of Colorado Foundation. We support CU's fundraising and engagement goals through advancement operations that include constituent research and development, data management, business intelligence, technical architecture, annual giving, planned giving, gift administration, marketing and communications, IT, budget and finance, and more.

We believe that a healthy office culture is foundational to our success. We create this by bringing together a diverse team of colleagues and infusing our core values—Work Together, Think Big, Be Good and Have Fun—into our work every day.

The Development Operations Assistant serves as an essential administrative partner to the Office of Gift Planning within the University of Colorado System Advancement team. This role provides proactive, detail-oriented support to a collaborative and high-performing team focused on donor engagement and planned giving. Reporting to the Assistant Director of Operations, Gift Planning, the Development Operations Assistant manages a wide range of tasks including meeting logistics, data entry, database maintenance, correspondence, and donor documentation.

The position requires strong organizational skills, discretion, and the ability to handle contending priorities while maintaining a high level of integrity and service to internal and external customers.

This role reports to the Assistant Director of Operations, Gift Planning and is exempt from the State of Colorado Classified Staff System.

The CU System Office of Advancement follows a "flexibility first" approach that blends a highly hybrid work environment (part work from home, part in office) with planned in-office work to facilitate collaboration, strategic planning, and teaming. This model currently includes two (2) required callback weeks annually — when all our colleagues are expected to be together in the office. Plus up to two (2) additional in-person meeting weeks each year as determined by the supervisor.

This position may help with on-site events and/or administrative tasks in the office on occasion.

Duties and Responsibilities:

• Provide administrative support for members of the Gift Planning team, such as staffing the main phone line, document management, maintaining office supplies, preparing routine and non-routine correspondence, and acting as a first point of contact for internal and external colleagues.
• Assist with email inbox management; respond directly or coordinate with others to ensure appropriate, professional, and timely responses to internal and external constituents.
• Performs clerical and administrative tasks in a timely manner including, but not limited to, scheduling meetings and appointments for the gift planning team, calendar management, expense reports, invoice payments, travel arrangements
• Completes data entry for development officer activity including support on contact reports and proposal management
• Track, allocate and submit expense reports and requests for reimbursement in a timely manner for own incurred expenses as well as all supported colleagues.
• Onsite and day-of meeting support. Secure and complete all logistical needs for in-person meetings led by gift planning including but not limited to: room reservation, parking reservations, food orders, room setup/cleanup, helping to set up basic A/V, material preparation and printing, taking of minutes when appropriate.
• Works with Assistant Director of…