Front Desk Coordinator- Part time

Client Services Coordinator

Community Medical Services (CMS) is seeking a Client Services Coordinator to be the welcoming face of our clinic. Under the supervision of the Clinic Manager, you will greet clients and visitors with professionalism, compassion, and a trauma-informed approach. You'll play a key role in coordinating client care, including scheduling appointments, assisting with walk-in intakes, and addressing client concerns.

4-Week Rotating Schedule

Week 1:
Tuesday 7:00 AM–3:00 PM, Thursday 7:00 AM–3:00 PM, Saturday 7:00 AM–12:00 PM

Week 2:
Tuesday 7:00 AM–3:00 PM, Thursday 7:00 AM–3:00 PM, Friday 7:00 AM–3:00 PM

Week 3:
Tuesday 7:00 AM–3:00 PM, Thursday 7:00 AM–3:00 PM, Saturday 7:00 AM–12:00 PM

Week 4:
Tuesday 7:00 AM–3:00 PM, Thursday 7:00 AM–3:00 PM

Please note:

This schedule repeats on a 4-week rotation. Saturday coverage is required during Weeks 1 and 3.

As part of our mission to help individuals recover from substance use disorders, you'll thrive in a supportive, engaging, and fulfilling work environment where your contributions are valued.

Along the way, we'll invest in your well-being through a benefits package for full-time employees that includes:

• Subsidized medical, dental, and vision insurance
• Health savings account
• Short and long-term disability insurance
• Life insurance
• Paid sick, vacation, and holiday time
• 401K retirement plan with match
• Tuition and Continuing Medical Education reimbursement up to 100%
• Employee assistance program to support your mental health and wellness
• Ongoing professional development

We're looking for someone who:

• Enjoys a consistent schedule.
• Is excited to work in an outpatient setting, much like a doctor's office.
• Remains friendly, helpful, and courteous when interacting with clients, including those who are chemically dependent.

Responsibilities:

• Greets and attends to clients in person and over the phone
• Answers all phone calls in a professional and courteous manner
• Manages the patient flow of a high volume of clients in a fast-paced environment
• May place outbound calls to schedule follow-up appointments, or to engage clients in treatment
• Creates new client profiles and enters demographic information in electronic health record
• Schedules appointments using electronic scheduling system
• Completes accurate documentation of client visits in their electronic health record
• Maintains a welcoming lobby and reception area by ensuring areas remain clean and organized.
• Coordinates intakes on a walk-in basis, including assisting clients with completion of required documentation and scheduling with an available provider and counselor to complete intake process Verifies insurance eligibility through various insurance portals, setting up billing episodes in electronic health record
• Establishes client payment plans and financial contracts, collects and posts payments
• Ensures confidentiality of all client and employee information
• Assists in the de-escalation of clients using a trauma-informed approach
• Triages client issues to secure most appropriate solution Introduces clients to the
• Recovery Connect engagement app and help them navigate it as needed
• Completes end of day tasks, including reconciling deposit and payment records
• Verifies cash in cash box at the beginning of shift and reconciles cash count at the end of the day
• Uses appropriate incident reporting procedures when documenting unsafe or problematic incidents involving clients, clients and/or staff
• Participates in in-service/education regarding
• Quality Improvement or required job-focused education
• Helps maintain inventory and assist in ordering clinic supplies
• Performs general office duties, such as document preparation, scanning, faxing
• Coordinates the ordering of office-administered injections through specialty pharmacies and ensures orders are completed accurately and timely.
• Communicates with building maintenance and vendors as needed to address office facility and maintenance needs.
• Works closely with the remote Office Manager to ensure effective communication, organization, and follow-through on administrative responsibilities.
• Maintains an independent workflow, effectively prioritizes daily responsibilities, and completes tasks with…