Assistant, Receptionist Team

At Alix Partners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, Alix Partners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices.

We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.
Alix Partners has embraced a hybrid work model to provide flexibility and support our employees' work-life integration. Our hybrid model combines a mix of in-person (at client site or Alix Partners office) and remote working. Travel is part of this position, but the frequency may vary based on client, team, and individual circumstances.
We're looking for an Office Services Assistant to work in the Milan office on Monday - Friday (full time).
Provide a high standard of client suite concierge/reception service for the Milan office, to make internal and external guests welcome
Directors' administrative support: travel arrangements and expenses; diary management including organising internal and external meetings and managing any logistics that may be required
Authorise guest access to the office, according to protocols in place
Accept deliveries and notify appropriate staff in a timely manner
Manage meeting room requests, ensure space is utilised effectively and the needs of our internal clients are met
Book couriers and taxis in a timely manner ensuring details provided are accurate and assigned to the correct cost centre
Assisting other team members when required and providing cover for holiday and other absence
What you'll need   High School Degree
Fluency in Italian and English, any other European languages useful but not essential
Microsoft Office Skills essential
2-3 years of hotel reception or professional services experience preferred
Excellent customer service skills
Strong work ethic, excellent time management and organizational skills
Flexible approach to meet business need
Proactive and diplomatic in dealing with day-to-day problems with a positive and constructive attitude to customer service
Able to work and communicate effectively with people at all levels and under pressure
Strong team player coupled with demonstrated ability to work autonomously
The salary range for this role takes into account a number of factors and is between EUR 30,000/year - EUR 32,000/year gross. Bonus opportunity linked to key performance indicators ranging from EUR 1,000/year - EUR 2,000/year gross. In addition, you may be eligible for a discretionary bonus. Employment terms and benefits are governed in accordance with the applicable National Collective Bargaining Agreement (CCNL).
Alix Partners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. Alix Partners is a proud Gold award-winning Veteran Friendly Employer.

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