Legal Assistant - Fully Remote

About The Company

Net Law Management Services Organization, Inc is a leading national law firm support company dedicated to collaborating with Hargrove Firm, a highly esteemed estate and tax planning firm based in Louisville, Kentucky. Together, we strive to make a difference in the lives of our clients by offering top-notch, efficient support to our team of exceptional lawyers. We are committed to delivering excellence in every aspect of our work.

The Estate Planning Legal Assistant provides administrative and operational support to the legal team throughout the estate planning process. This role focuses on document preparation, scheduling, file management, data entry, and workflow coordination to help ensure matters progress efficiently and accurately. The ideal candidate is highly organized, detail-oriented, comfortable working in a remote environment, and able to manage multiple priorities while maintaining confidentiality and professionalism.

• Prepare, format, proofread, and assemble estate planning documents and related correspondence.
• Maintain accurate client records, matter files, and document databases.
• Enter and update information within case management and document management systems.
• Coordinate meetings and manage calendars for attorneys and internal team members.
• Track document status, signatures, and completion of required administrative tasks.
• Prepare client files for attorney review and document execution.
• Organize electronic files and ensure documents are properly stored and maintained.
• Assist with routine follow-up communications regarding document collection, signatures, and scheduling.
• Support attorneys with administrative tasks, document preparation, and workflow management.
• Monitor assigned tasks and deadlines to help ensure timely completion of client matters.
• Complete other administrative and legal support duties as assigned.

• 1–3 years of experience in a legal assistant, administrative assistant, document specialist, or similar support role.
• Estate planning or law firm experience preferred but not required.
• Strong proficiency with Microsoft Office Suite, particularly Word and Outlook.
• Experience managing calendars, documents, and administrative workflows.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Strong written communication and proofreading skills.
• Ability to work independently in a fast-paced remote environment.

• Full-time Employment
• 401k with competitive matching
• Health Insurance
• Paid-Time Off
• Flexible Hours
• Fun coworkers and growth potential!

Net Law Management Services Organization, Inc is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law. We are committed to fostering an inclusive, respectful workplace where everyone can thrive.