Remote Administrative Coordinator - Calendars & Operations
Philadelphia, Philadelphia County, Pennsylvania, 19117, USA
Listed on 2026-09-02
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Executive Admin/ Personal Assistant, Clerical
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Administrative Assistant
Remote (Based at an approved local secure facility). We work US time zones and ask that you're available during those hours, even if that means adjusting your schedule.
About
The Role
The Administrative Assistant helps keep daily operations organized, accurate, and on schedule. This role exists to ensure administrative processes are completed consistently and information is maintained with a high level of accuracy. The work environment is structured, process-driven, and focused on attention to detail. Most work is completed asynchronously, with clear ownership of assigned responsibilities. The team is internationally distributed and collaborates across United States business hours.
What You'll Do
Manage schedules, calendars, and appointments to keep priorities organized and deadlines on track.
Coordinate administrative workflows and maintain accurate records, documentation, and operational information.
Communicate with internal and external contacts to ensure timely updates and clear information sharing.
Organize tasks across multiple priorities while maintaining accuracy and consistency.
Monitor administrative processes and resolve scheduling or coordination issues promptly.
What We're Looking For
Experience in an administrative support role.
Strong organizational skills.
Ability to manage multiple tasks and priorities effectively.
Experience coordinating schedules and calendars.
Strong communication skills.
High attention to detail and commitment to accuracy.
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